Accounts Payable Clerk

Job Purpose:

Work closely with the Finance Manager to ensure timely and accurate processing of all supplier invoices, expense claims, and other payables. This role will be key to maintaining strong relationships with our suppliers and ensuring the smooth operation of the company’s financial processes.

Role and responsibilities:

• Process supplier invoices, ensuring accuracy and proper coding to the correct accounts.
• Match purchase orders and delivery notes to invoices.
• Resolve any discrepancies between invoices and purchase orders.
• Prepare and execute payment runs in accordance with company policy and timelines.
• Manage expense claims, ensuring compliance with internal policies.
• Maintain accounts payable records, ensuring all transactions are properly documented.
• Reconcile supplier statements and resolve any outstanding issues.
• Assist in month-end and year-end closing processes as required.
• Support the Finance Manager with ad hoc financial tasks and reports.
• Liaise with suppliers and internal departments to resolve any queries.
• Ensure compliance with company financial policies and procedures.
• Assist with payments suppliers when required.

Skills and Attributes:

• Minimum of 3 years of experience in an accounts payable or similar finance role.
• AAT Level 3 qualification (or equivalent).
• Strong understanding of accounts payable processes and procedures.
• Excellent attention to detail and accuracy.
• Proficiency in Microsoft Excel and accounting software (e.g., Prophet21, Sage, QuickBooks, or similar).
• Ability to work independently and manage time effectively.
• Strong communication skills and ability to liaise with both internal and external stakeholders.
• Team player with a proactive approach to problem-solving.