Recruiting Coordinator

Aquent is proud to partner with a leading global organization renowned for its rapid growth, innovative spirit, and commitment to shaping the future. This enterprise operates at the forefront of its industry, constantly pushing boundaries and fostering an environment where talent thrives and makes a tangible difference.
We are seeking a dynamic individual to immerse themselves within a critical talent acquisition team that drives the heart of this organization’s growth. In this pivotal role, you will redefine the candidate journey, directly impacting the expansion of a world-class workforce, especially within crucial university talent initiatives. Your meticulous coordination and proactive approach will not just facilitate hiring; they will be foundational to creating exceptional first impressions and ensuring a seamless, positive experience for every candidate. This is your chance to be an indispensable part of their success story, acting as a true architect of talent.
About the Opportunity
As an integral part of the talent acquisition function, you will be the organizational subject matter expert, adeptly navigating interactions with both internal partners and external candidates. This role demands agility, a proactive mindset, and a passion for building exceptional teams. Your dedication to creating outstanding candidate relationships will be measured by clear service level agreements and key performance indicators, underscoring your direct contribution to strategic hiring goals. You will play a crucial role in ensuring a smooth and positive experience for every candidate, directly contributing to the growth and success of a world-class organization.
Key Responsibilities

Coordinate the administration of evaluation meetings, including the inspection of interview feedback and offer compliance.
Schedule a range of single-candidate and/or multi-candidate hiring events, which may involve working through ambiguity, direct communication with candidates and hiring managers, and arranging candidate travel.
Facilitate the movement of candidates through the recruitment process, including managing scheduling matters, escalations such as interview compliance and travel, partnering with recruiting professionals, and providing candidate status updates.
Update candidate records and job postings within recruiting systems.
Act as the main point of contact for scheduling for hiring teams and serve as an escalation point for minor issues such as interview compliance, understanding key priorities related to open requisitions and candidates.
Provide follow-up correspondence to candidates regarding their recruiting status.
Partner effectively with recruiting professionals, responding to requests to prioritize candidates or providing ad-hoc status updates.
Ensure all inputs are accurate and up to date across all systems on a consistent basis, including interview design and details prior to sending.
Identify opportunities for scheduling efficiency and propose solutions.
Take ownership to promote a positive work environment and foster team cohesion, assisting with scheduling requests of other team members to support workload balancing.
Manage internship hiring, complete evaluations, follow up with managers for debrief feedback post-internship, and facilitate communications between departments.
Move candidates through the system, ensuring progression of the process with clear vocal and email communications to relevant teams.

Must-Have Qualifications

Demonstrated ability in high-level coordination, managing processes for a significant volume of candidates (e.g., 10-100+).
Proven problem-solving skills and a proactive approach to actioning tasks, thriving in ambiguous environments.
Strong data handling and analytical mindset, with the ability to interpret and manage data effectively.
Exceptional communication skills, both verbal and written, for effective interaction with candidates and internal teams.
Ability to adapt quickly and manage shifting priorities in a fast-paced environment.
Experience working effectively with internal and external clients and candidates.

Nice-to-Have Qualifications

Proficiency in data pulling and data usage, particularly with tools like Excel, to proactively manage workload and identify efficiencies.