Administration Assistant

Job description

About the role

We are seeking a professional, organised and reliable Administration Assistant.

The role has a particular focus on attendance administration, behaviour records and Alternative Provision, ensuring that student information is accurate, up to date and managed in accordance with school procedures.

Working closely with the Administrative Officer and wider staff team, you will play an important role in maintaining effective administrative systems that support safeguarding, behaviour monitoring and student welfare.

About the School

A specialist SEMH provision for boys aged 11–16, all of whom have an Education, Health and Care Plan (EHCP). Administrative team plays a vital role in ensuring the smooth running of the school and supporting positive outcomes for our students.

The school offer's a calm, professional and organised working environment where accuracy, teamwork and clear communication are essential. Work closely with staff, families and external professionals to ensure effective administration and student support.

Key responsibilities

• Attendance administration: Maintain accurate student attendance records, update absence information and produce daily reports, including late arrivals and early departures.

• Register monitoring: Liaise with staff to resolve missing or incorrect register marks, ensuring records remain accurate.

• Behaviour administration: Maintain behaviour and incident records and prepare student-related correspondence, including suspension documentation.

• Alternative Provision: Maintain records for students accessing off-site provision, including attendance information from external providers, and ensure all required documentation is complete and accurate.

• Transport coordination: Arrange student transport and taxis, checking booking confirmations and invoices as required.

• Operational records: Maintain essential records, including incident logs and evacuation roll calls.

• Student welfare: Support medication administration in line with established school procedures.

• General administration: Maintain accurate filing systems and documentation relating to students and staff.

About you

You will be a well-organised and dependable individual with strong administrative skills and excellent attention to detail. You will be able to manage competing priorities, communicate effectively with colleagues and external providers, and maintain confidentiality when handling sensitive information.

You will understand the importance of accurate record-keeping, following established procedures and working collaboratively to support the needs of students and the wider school community.