Office Manager / Admin

An established international organisation is looking for an experienced Office Administrator to take ownership of the day-to-day running of its London office.This is a varied and hands-on role, ideally suited to someone who enjoys being at the heart of an office and taking responsibility for making sure everything runs smoothly. You will work closely with colleagues across the business, supporting office operations, facilities, employee administration and company events.

Your new role
As Office Administrator, you will be responsible for providing high-quality administrative and operational support across the London office. Your responsibilities will include:

• Managing the day-to-day running of the office and acting as the main point of contact for facilities and building management
• Supporting office budgets, expenses and supplier invoices
• Managing office supplies, stationery, couriers, post and deliveries
• Overseeing reception duties and welcoming visitors
• Supporting workplace Health & Safety requirements, including Fire Marshal responsibilities
• Coordinating employee onboarding and offboarding alongside the Talent and IT teams
• Managing company mobile phones and associated office access
• Organising internal meetings, catering and room bookings
• Coordinating company events in the UK and Europe, including summer and end-of-year events
• Supporting employee engagement and team-building initiatives
• Coordinating corporate gifts, cards and branded merchandise
• Working closely with Finance, IT, Talent and other teams on wider operational requirements

What you'll need to succeed
You will be an experienced administrator who is confident taking ownership of a busy office environment.Ideally, you will have:

• Strong organisational and prioritisation skills
• Excellent attention to detail
• A proactive and solution-focused approach
• Strong communication and interpersonal skills
• The ability to work independently while collaborating effectively with colleagues at all levels
• Experience or previous training in Health & Safety, Fire Safety and/or First Aid
• Confidence using Google Workspace, including Docs, Sheets and Slides
• Experience coordinating office events or employee activities would be advantageous

This is an office-based role in London and would particularly suit someone who enjoys a broad remit and wants to be the go-to person for the smooth running of an office.

What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk