Business Unit Sales Coordinator

Position Title: Business Unit Sales Co-ordinator Location: London Salary: Up to GBP39,000 plus bonus Reports to: Business Unit Manager PURPOSE OF THE JOB The main feature of this role will be to offer support to the company sales process including end to end bid support as well as general day to day support for the business unit managerial team. Responsibilities Business Unit Sales Co-ordinator Duties: Providing administrative support to the business unit management team to include: End to end coordination of the sales cycle supporting developing the sales pipeline by undertaking relevant customer research and identifying key contacts Bid writing Ensure the completion of all Pre-Qualifying Questionnaires for the Business Unit To assist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures Work with our Sub-contractors and Business Development Director to ensure the best price for all sales opportunities Sales database administration Attendance at Sales Networking events Adhoc event management upon request Day to day admin, including photocopying, typing and taking telephone messages Responsible for updating and maintaining the central contract filing for the business unit Preparing and issuing predefined reports for both internal and external customers Diary and Email Management for Business Unit Leader Preparation of business unit review pack Adhoc Travel arrangements for Business Unit Leader When required, attending meetings to take notes or minutes and ensure follow up action undertaken Organising/ co-ordinating team and contract review meetings Dealing with frequent queries from site based staff and clients Arranging training courses for business unit support staff and contract managers Customer contact both internal and external Developing systems and procedures to improve the overall efficiency of the office Ensuring there is a sufficient supply of all office stationery, including but not limited to: toners and printer cartridges for the colour printer and photocopies Undertake any other duties as requested by the Finance Manager, Business Development Director and Business Unit Leader. Accountabilities Reporting to the Business Unit Manager PERSON SPECIFICATION Education Essential Good basic education to GCSE (or equivalent standard), which will include an English and Maths qualification. Desirable Higher educational qualifications to A Level/HNC/D/GNVQ would be beneficial. Training Essential Very proficient in the use of Word, Excel, Access and PowerPoint. Desirable Experience of using Finance Support Systems. Experience Essential Experience of a similar role incorporating sales support in a medium-sized business. Well-developed communication skills enabling the individual to work with Senior Managers, clients, suppliers, and staff of all levels and abilities. Aptitudes Excellent command of the English language demonstrated through good verbal and written communication. Must be detail conscious, accurate and methodical in approach. Strong organisational and communication skills Able to work systematically and use own initiative. Able to work on more than one task at any given time. Must demonstrate strong interpersonal skills and be able to work as part of a team as well as independently. Character Must demonstrate a strong sense of customer focus, and promote a sense of team spirit and good moral within the office. Confidential approach and discrete. Must be able to influence others, and engender confidence in senior managers through both face-to-face, telephone and written communication. Reliable, able to complete work within required time frame and manage own deadline requirements. Calm manner able to work under pressure and against rapidly changing demands and priorities. Able to work as part of a multi-disciplinary team, providing support to other areas of the business on occasions, as required. Success Criteria Completes work within required time frame and delivers against critical cut off dates Timely and accurate preparation of correspondence, reports and other administrative documents. Circumstances Must be flexible to work outside core office hours from time to time, and to travel on occasions to other work locations.