Weighbridge Clerk

Job description:

Join a busy limestone quarry team where your accuracy and organisation keep every vehicle and load moving safely.

Skilled Careers are looking for a Weighbridge & Administration Clerk in Pentre Halkyn CH8 for 3 days' work starting Wednesday 04/11/2026.

• Must be able to provide references from previous employers.
• Must have the legal right to work in the UK.

BIRM123INDEED

Main Purpose:

The Weighbridge & Administration Clerk is responsible for the efficient and accurate operation of the quarry weighbridge, together with providing comprehensive administrative support to the quarry management and operations team.

The role is the primary administrative point of contact for vehicles entering and leaving the quarry and is responsible for accurately recording vehicle movements, weighing loads, issuing delivery and collection documentation, maintaining records, and supporting the accurate processing of sales, dispatch, stock, and operational information.

The post holder will work closely with quarry operatives, drivers, customers, hauliers, transport providers, sales teams, accounts, and management to ensure that all material movements are recorded correctly and that the quarry’s administrative processes operate efficiently and compliantly.

A strong emphasis is placed on health and safety, accuracy, customer service, data integrity, environmental compliance, and adherence to legal and company procedures.

Key Responsibilities:

Weighbridge Operations:

• Operate the quarry weighbridge safely, accurately, and efficiently in accordance with company procedures.
• Weigh incoming and outgoing vehicles using the quarry’s weighbridge system.
• Record vehicle registrations, driver details where required, customer details, material type, product code, source/destination, tare weight, gross weight, and net weight.
• Verify that the correct product and quantity have been loaded before vehicles leave site.
• Issue weighbridge tickets, delivery notes, collection tickets, and other relevant documentation.
• Check that vehicles are authorised to enter the site and that drivers follow the quarry’s site rules.
• Confirm the correct customer, haulier, order, delivery address, and product information before dispatch.
• Ensure that all loads are recorded against the correct customer account, order, contract, or job number.
• Monitor vehicle movements through the weighbridge and communicate with the quarry loading and dispatch teams as required.
• Identify and report discrepancies in weights, loads, vehicle details, or documentation.
• Investigate unusual or inconsistent weighbridge readings and escalate issues to the appropriate manager.
• Ensure that weighbridge records are complete and accurate before vehicles leave the site.
• Maintain accurate daily, weekly, and monthly weighbridge records.
• Carry out routine checks of weighbridge equipment and report faults, damage, calibration issues, or system failures immediately.
• Follow contingency procedures during weighbridge or computer system outages.
• Assist with weighbridge calibration and inspection arrangements where required.
• Ensure that weighbridge operations comply with applicable legal, regulatory, company, and customer requirements.

Vehicle and Driver Administration:

• Process vehicles arriving at and departing from the quarry in an orderly and professional manner.
• Provide drivers with clear instructions regarding site access, loading areas, traffic routes, PPE requirements, waiting areas, and site rules.
• Ensure that drivers understand and comply with relevant quarry safety requirements.
• Check relevant vehicle and driver documentation where required by company procedures.
• Record vehicle and haulage information accurately.
• Liaise with hauliers regarding collection schedules, loading requirements, documentation, and delivery information.
• Report non-compliance with site rules or unsafe behaviour to the Quarry Manager or relevant responsible person.
• Maintain an effective flow of traffic around the weighbridge area and minimise unnecessary vehicle waiting times.

Sales, Dispatch and Customer Administration:

• Process customer orders and collection instructions in accordance with established procedures.
• Confirm product availability and loading arrangements with the relevant quarry or sales personnel.
• Ensure that dispatched material corresponds with the customer’s order.
• Produce accurate delivery documentation and supporting paperwork.
• Liaise with customers regarding collection details, quantities, products, delivery requirements, and documentation.
• Handle routine customer and haulier enquiries professionally and escalate more complex issues where appropriate.
• Assist the sales team with order administration and dispatch information.
• Maintain accurate records of customer collections and deliveries.
• Provide information to accounts and management to support invoicing and reconciliation.
• Investigate and resolve routine discrepancies between orders, weighbridge tickets, delivery notes, and invoices.

Administration and Record Keeping:

• Provide general administrative support to the Quarry Manager and wider site management team.
• Maintain organised electronic and paper filing systems.
• Enter and maintain accurate data within quarry, weighbridge, ERP, stock management, or other business systems to support the senior team.
• Prepare daily, weekly, and monthly reports as required.
• Maintain records relating to sales, dispatches, vehicle movements, material quantities, and site activities.
• Assist with reconciliation of weighbridge records against sales, dispatch, stock, and invoicing information.
• Prepare information for management reports, audits, meetings, and performance reviews.
• Process emails, correspondence, forms, delivery documentation, and other administrative records.
• Ensure confidential company and customer information is handled appropriately.
• Maintain accurate records in accordance with company document-control and retention procedures.
• Assist with the preparation and distribution of operational communications and notices.
• Support other reasonable administrative duties required by the Quarry Manager.

Stock and Material Records:

• Maintain accurate records of materials entering and leaving the quarry.
• Assist with monitoring stock movements and identifying discrepancies.
• Provide management with accurate weighbridge data to support stock reconciliation.
• Liaise with production and quarry personnel regarding product availability and dispatch requirements.
• Ensure product codes, descriptions, and quantities are entered correctly into the relevant systems.
• Ensure sampling paperwork is produced as and when required.
• Assist with periodic stock checks and reconciliations where required.

Health, Safety and Environmental Responsibilities:

Safety is a fundamental requirement of the role.

The Weighbridge & Administration Clerk will:

• Comply with all quarry health and safety policies, proc