Accounts Assistant

Finance, HR &
Administration Coordinator

Location:
Oxford

Job type:
Part-time / Permanent

Salary:
£30-33k pro rata, depending on experience

Working pattern:
Office based, with flexible hours to be agreed

We are a small,
independent and growing Oxford restaurant group, including The Perch Inn
Binsey, Mamma Mia Summertown and Mamma Mia Jericho, with an exciting new
opening planned for early 2027.

We're looking for a
highly organised, reliable and approachable Finance, HR & Administration
Coordinator to support the day-to-day running of our business.

This is a varied,
hands-on role combining financial administration, HR and payroll support, and
general business coordination across our restaurants. You'll work closely with
our management team, helping to ensure that essential processes run smoothly, records
are accurate and deadlines are met.

There is genuine
opportunity to learn, develop and take on additional responsibility as the
group continues to grow. The role would particularly suit someone with a
background in accounts or office administration, perhaps working towards AAT
Level 3 or an equivalent qualification.

The Role -

Finance administration

· Process
and reconcile supplier invoices, statements and payments, resolving
discrepancies and maintaining accurate records.

· Assist
with weekly sales reconciliations, bank reconciliations and routine bookkeeping
processes.

· Prepare
sales invoices, monitor outstanding payments and respond to supplier queries.

· Support
monthly financial reporting, inter company transactions and payment preparation.

· Maintain
accurate financial records using Sage, spreadsheets and other business systems.

HR & payroll
administration

· Maintain
employee records and support onboarding, leavers, contracts and Right to Work
compliance.

· Collate
and check staff hours, holidays, sickness and other information required for
payroll.

· Maintain
our HR system and coordinate information with payroll providers.

· Support
recruitment administration, appraisals and other routine HR processes.

· Assist
restaurant managers and employees with general HR and payroll queries.

Office administration
& compliance

· Maintain
organised records of contracts, insurance, utilities and other business
documentation.

· Coordinate
Health & Safety records, training, compliance checks and important renewal
dates.

· Support
the management team with general administration, supplier enquiries and office
coordination.

· Assist
with administrative preparations for our new restaurant opening.

About you -

We're looking for
someone who is organised, dependable and comfortable managing a variety of
responsibilities in a busy environment.

You'll ideally have:

· Previous
experience in accounts, finance or office administration.

· Experience
working with invoices, reconciliations, bookkeeping or similar financial
processes.

· Good
numerical skills, excellent attention to detail and confidence using
spreadsheets.

· An
understanding of basic HR and payroll administration, or a willingness to
learn.

· Strong
communication skills and the ability to work independently and prioritise
deadlines.

· A
practical, proactive approach and the confidence to liaise with managers,
employees and suppliers.

Experience in
hospitality or a multi-site business, and familiarity with Sage or HR/payroll
systems, would be an advantage but isn't essential.

What we offer -

· A
varied role within a friendly, independent Oxford hospitality group.

· Flexible
working hours, subject to business requirements.

· Training
and genuine opportunities to develop your skills and responsibilities.

· A
supportive, hands-on working environment.

· Restaurant
discounts and heavily discounted staff lunches.

· 28
days' annual leave, including bank holidays (pro rata).

How to apply -

Please send your CV and a short
covering note to [email removed], explaining why you'd be a good fit for the role.