Facilities Coordinator

The Role

The Facilities Coordinator will support all aspects of the care, maintenance and compliance of the Bowes Museum buildings and grounds including planned and reactive works. The post holder will also help ensure the Museum always maintains legal compliance, including the testing and implementation of procedures to meet Health and Safety requirements, while also supporting with fire safety and museum security provision. The post holder will help ensure the delivery of relevant training and support the wider museum teams in the delivery of their own compliance obligations. The Facilities Coordinator will also be involved in the delivery of projects and will manage some key operational budgets.

The post holder will help ensure the museum works within the law at all times and remains abreast of changing legislation and trends to help plan successful and timely implementation of changes as required.

We are looking for an enthusiastic, methodical and well organised person who has an eye for detail and a passion for caring for heritage assets and environments. The person will be working with teams across all areas of the museum as well as external authorities and contractors so will be good with people and have strong communication skills – a self-starter in a fast paced, dynamic and ever changing environment.

The Person

To be successful in the role you will have skills and knowledge required to be able to carry out a broad range of maintenance and service tasks required for the museum operation along with experience of allocating tasks and overseeing standards. You will be able to prioritise a busy workload while maintaining a strong attention to detail. You will possess a positive approach and a ‘can do’ attitude with a willingness to be flexible and ‘get stuck in’ as needed.

• Support the management of museum facilities, ensuring heritage assets are protected and all works comply with legal and regulatory requirements.
• Proactively manage risks to protect staff, visitors, contractors, collections, buildings and grounds.
• Maintain effective fire, security and emergency procedures, including compliance with object loan requirements.
• Manage delegated budgets in line with procurement policies and support budget planning and forecasting.
• Ensure all statutory inspections, compliance checks and records are completed accurately and on time.
• Maintain accessible records for compliance, maintenance, contractors and service documentation.
• Appoint, coordinate and supervise contractors working on site.
• Develop and deliver short- and long-term maintenance plans in collaboration with relevant managers.
• Act as a key holder, oversee alarm systems and respond to emergency call-outs when required.
• Manage the Cleaning Team, including recruitment, appraisals, objectives, performance management and team communication.
• Coordinate compliance training and deliver facilities-related training where required.
• Work with Conservation colleagues to implement cleaning schedules and maintain agreed cleaning standards.
• Conduct regular inspections of buildings, grounds and structures, arranging repairs as necessary.
• Support the management of Grounds and Garden Volunteers.
• Administer the keyless access control system, maintaining accurate user records and security permissions.
• Work with the Conservation Team to maintain appropriate environmental conditions within galleries and storage areas.
• Promote and communicate health and safety practices, contributing to continuous improvement initiatives.
• Build and maintain positive relationships with key stakeholders, including local sports clubs and site users.
• Assist with collection moves, exhibition installations, storage projects and outdoor events.
• Prepare reports for senior management as required.
• Undertake any other duties reasonably requested that are commensurate with the role.

Please see The Bowes Museum website for further details.