Facilities Coordinator

Facilities Coordinator Salary: GBP28,000 GBP34,000 per annum Location: Bristol – Hybrid Working Employment Type: Full–Time About the Role We are recruiting on behalf of a leading specialist cleaning company for a Facilities Coordinator to support the day–to–day administration and coordination of a key client contract. Working closely with the Operations Supervisor, cleaning teams and client, you will be responsible for coordinating scheduled works, managing work orders, maintaining compliance records and ensuring all required documentation is completed accurately and on time. This is an important support role within the contract team, helping ensure the service is delivered efficiently and in line with agreed KPIs, SLAs and client requirements. Key Responsibilities Coordinate and book cleaning works across the contractLiaise with the client, site contacts, supervisors and cleaning teamsManage and update work orders from instruction through to completionRaise and manage Purchase Orders (POs) where requiredEnsure teams have the correct information and documentation to complete worksMonitor outstanding and upcoming works and follow up where requiredCollect and review completion reports, photographs and supporting documentationMaintain accurate contract records and administrative systemsMonitor compliance documentation, training and site requirementsSupport the Operations Supervisor with KPI and SLA reportingAssist with client reporting, audits and general contract administrationEnsure completed works have the correct documentation and are ready for invoicingEscalate operational, staffing or client issues to the Operations Supervisor Candidate Experience The ideal candidate will have previous experience in a Facilities Management environment, with cleaning sector experience strongly preferred. You should ideally have experience in: Contract, operations or facilities coordinationCoordinating cleaning or FM servicesManaging work orders and job schedulesWorking with Purchase Orders (POs)Maintaining compliance and contract documentationLiaising with clients and operational teamsMonitoring KPIs and SLAsUsing Microsoft Office, Excel and job management systemsExperience supporting a single FM or cleaning contract is advantageous, particularly within a commercial, industrial or multi–site environment. We are looking for someone who is: Highly organised and detail–focusedProactive with strong follow–up skillsConfident communicating with clients and cleaning teamsAble to manage multiple priorities and deadlinesComfortable working with systems, reports and administrationProfessional and commercially awareA reliable support to the Operations Supervisor and contract team