HR Systems & Data Assistant

We’re looking for an HR Systems & Data Assistant to join Osborne Clarke on a 12-month fixed-term contract. In this newly created role, you’ll be a part of the HR Systems & Data Team working with colleagues across HR and the wider business to keep our people data accurate and up to date, support reporting and help with the day-to-day running of our HR systems.

The role is based in our Bristol office, with hybrid working.

The role

Enjoy getting into the detail and making things run smoothly? As our HR System & Data Assistant, you’ll help keep our people data accurate, reliable and up to date, making sure our employees and partners have the information and reports they need.

You’ll report to the HR System & Data Lead and work alongside our HR System & Data Manager, HR System & Data Analyst and Core HR Team. From daily data checks and answering queries to preparing reports and helping improve our HR system, you’ll have plenty of opportunities to solve problems, collaborate with colleagues and make a practical difference.

Data accuracy and maintenance

• Carry out daily data integrity checks in our HR Information System (HRIS), reviewing entries and required fields.
• Correct issues or escalate them as appropriate, helping to keep records accurate and complete.
• Monitor outstanding and incomplete holiday requests, following up with employees and managers to ensure requests are approved or removed and annual leave records remain current.

HR systems support and communications

• Help monitor and manage the HR inbox, responding to straightforward queries and directing more complex requests to the appropriate colleague.
• Keep HR Systems and Data content on the intranet is accurate, clearly presented and up to date.
• Provide timely, professional support to the HR Group and wider business, communicating effectively with colleagues.

Reporting and presentation

• Run basic reports, compile simple headcount figures and prepare data sets for review by the HR Systems & Data Lead, Manager and Analyst.
• Support month-end reporting by checking scheduled reports have run, producing additional reports where required, and filing and distributing them to relevant stakeholders.
• Create, amend and format documents and presentations so that data and information are presented clearly and accurately.

Team support and development

• Provide day-to-day support across the team and take on ad-hoc tasks as needed.
• Contribute to process improvements, HR system enhancements and project activity.
• As your experience grows, take an active role in your own training and development, building your skills in HR systems, data and reporting.

We are looking for

• Excellent attention to detail and accuracy when entering, checking and updating data
• Previous experience handling and processing data, including sensitive personal information, in an HR or data focused administration.
• A confidential, discreet and diplomatic approach to handling HR and employee information.
• A basic understanding of data protection and privacy requirements, such as GDPR, and an ability to follow firm policies and guidance.
• Good organisational skills, with the ability to support several colleagues and tasks, manage competing priorities and meet deadlines.
• A proactive, self-motivated approach, combined with the confidence to ask questions and clarify instructions before proceeding.
• The ability to work collaboratively and carry out tasks independently once trained.
• Confidence using Microsoft Office, including a good working knowledge of Excel and PowerPoint, and experience creating and formatting documents, simple reports and presentations.
• A professional, flexible approach and an interest in developing your HR technology, data and reporting skills.

We offer competitive salaries and generous benefits. We value the health and wellbeing of our people and our wide range of initiatives and benefits support this.

Our recruitment process

Please note that although we include closing dates for our roles as a guide, we review and progress applications on a rolling basis. At Osborne Clarke we do not make any recruitment decisions using automated decision-making.

We are committed to providing an environment where you can perform to the best of your abilities at every stage of your recruitment experience and beyond. If you require any adjustments to be made during the application stage, interview process, or when working with us, please let us know in confidence.