Facilities Coordinator

FACILITIES COORDINATOR – LONDON – Temporary Position Your new company We work with a broad range of organisations across London, offering facilities support in both the public sector and the private sector. These roles are essential in maintaining safe, efficient, and compliant environments. The Facilities team provides strategic support on projects, manages supplier relationships and budgets, oversees Front of House services, and ensures the organisation operates in line with Health & Safety policies and regulations. We also adhere to ISO and BSI standards, maintaining best practice across all operations. Your new role Your duties will entail, but are not limited to the following: Oversee the day–to–day running of office facilities and building services.Ensure smooth delivery of all FM services (cleaning, security, maintenance).Schedule and monitor planned preventive maintenance (PPM) and reactive repairs.Ensure statutory compliance checks (fire alarms, emergency lighting, water hygiene).Maintain HSE records and ensure compliance with regulations.Act as Fire Marshal and assist with emergency procedures.Conduct risk assessments and safety audits.Manage third–party suppliers and contractors.Negotiate contracts and monitor service level agreements (SLAs).Coordinate office moves, seating plans, and space optimisation.Oversee signage, car parking, and building access systems.Maintain security systems (CCTV, access control, alarms).Oversee telephony and IT infrastructure support.Manage stock of office supplies and equipment.Handle purchasing, invoicing, and cost control.Act as first point of contact for facilities–related issues.Manage work orders and escalate unresolved problems.Assist with facilities budgets and financial reporting.Track spending and identify cost–saving opportunities.Support refurbishment projects, sustainability initiatives, and office fit–outs.Ensure environmental impact reduction through recycling and energy–saving measures.Respond to urgent maintenance issues and workplace incidents.Participate in business continuity and disaster recovery planning.Supervise reception or volunteer teams where applicable.Provide cover and training for junior staff. What you'll need to succeed Previous experience in facilities, maintenance, or customer service is advantageous.Certifications (Desirable): First Aid at Work, Fire Warden Training, Health & Safety (e.g., IOSH Working Safely) What you'll get in return Job role in the heart of LondonLondon weighted salaryEmployee benefitsExtensive training courses What you need to do now If you're interested in this role, click 'apply now' to forward an up–to–date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at (url removed)