Estate Facility Manager Core - RAF Menwith Hill & RAF Fairford

Job summary

Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy.

This is an exciting time to join our diverse, outstanding, and motivated team where we are seeking like-minded and hard-working individuals. Our roles provide a great sense of achievement and enrichment, by supporting accomplishing our teams’ outputs and goals based at various United States Air Force (USAF) bases.

No two days are the same as we support the United States Visiting Forces (USVF) in the UK. Our outputs include the delivery of works; developing and implementing DIO/US Civil Engineering joint policy and procedures and undertaking Estate Stewardship on behalf of the Secretary of State to ensure the estate is Safe and Legally compliant.

As a DIO Estate Facilities Manager, you will engage with US Service Clients, Contractors, and Service Providers to deliver quality improvements to the estate, and ensure the estate is maintained at the required standard.

This position is advertised at 37 hours per week.

Job description

As an Estate Manager within the Defence Infrastructure Organisation (DIO), you will play a key role in supporting the Senior Estate Manager in the effective management of the estate. You will engage with US Service TLB (Top Level Budget Holders), Contractors, and Service Providers to ensure the estate is maintained to the required standards and supports operational needs. Acting as a vital link between stakeholders, you will help ensure the estate is managed in alignment with UK compliance standards and US Visiting Forces (USVF) requirements.

Key Responsibilities:

• Support for Additional Works Management: Assist in the day-to-day management of the USVF Top Level Budget (TLB) Core Work Programme, including the preparation, processing, and coordination of additional works services. Ensure activities are planned and prioritised to meet operational requirements.
• Estate Compliance and Risk Monitoring: Support the Senior Estate Manager in ensuring the estate remains compliant with UK regulations or demonstrates progress towards compliance. Assist in tracking and addressing compliance risks in collaboration with USVF, DIO Financial and Commercial teams, and other stakeholders.
• Stakeholder Engagement: Work closely with internal and external stakeholders, including USVF, contractors, and subject matter experts (SMEs), to support estate infrastructure requirements. Provide updates on work progress and estate conditions, ensuring alignment with DIO and UK standards.
• Contractor and Performance Monitoring: Assist in monitoring contractor performance, reviewing progress reports, and identifying areas for improvement. Ensure works are delivered to specification, meeting quality, cost, and time requirements (triple constraints).
• Work Oversight and Quality Assurance: Support the oversight of billable works to ensure they meet required standards. Participate in work progress meetings, assist in managing risks, and ensure UK Host Nation requirements are met. Contribute to the development of business cases for the effective use of UK Host Nation and USVF funds.
• Team Support and Collaboration: Work collaboratively with internal teams to ensure timely delivery of outputs. Foster a positive working environment, supporting the Senior Estate Manager in promoting staff wellbeing and professional development.
• Values and Integrity: Conduct all activities with professionalism, authenticity, and integrity, consistently demonstrating DIO values. Support the Senior Estate Manager in fostering a culture of ethical behaviour and high-quality delivery.

Additional Responsibilities:

• Assist in collaborating with financial and commercial teams to ensure effective budget management and value for money in estate-related activities.
• Contribute to the development and implementation of solutions to improve estate management outcomes.
• Support compliance with UK Host Nation stewardship obligations, maintaining accountability and transparency.

Essential Skills and Attributes:

• Strong organisational and project coordination skills, with the ability to manage multiple priorities and support timely delivery.
• Effective communication and interpersonal skills, with the ability to engage confidently with stakeholders, contractors, and team members.
• Experience in facilities or estate management, with an understanding of compliance, risk management, and quality assurance.
• A proactive and solutions-focused approach, with a commitment to continuous improvement and innovation.
• Ability to work collaboratively as part of a team, supporting leadership and fostering positive relationships.

This role provides an excellent opportunity to contribute to the effective management and improvement of a critical estate, working in a dynamic and collaborative environment while supporting the Senior Estate Manager in delivering high-quality outcomes.

Person specification

• IT skills qualifications or confident with using software's and MS office 365
• Facility Management qualifications or experience
• Driving Licence

Licences

driving licence

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Making Effective Decisions
• Seeing the Big Picture
• Managing a Quality Service

Benefits

Alongside your salary of £37,720, Ministry of Defence contributes £10,927 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Please Note:

• The post does not offer relocation expenses.
• External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
• Expenses incurred for travel to interviews will not be reimbursed.
• Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
• Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing