Finance and Administration Manager - Parades Commission Northern Ireland (Ref: 21631)

Job summary

Job description

About The Role:

The Parades Commission was established on 27th March 1997. The Public Processions (Northern Ireland) Act 1998, amended by the Public Processions (Amendment) Northern Ireland Order 2005, gives the Commission statutory responsibilities in relation to regulating public processions and related protests.

The Commission’s statutory role is:

a) To promote greater understanding by the general public of issues concerning public processions;

b) To promote and facilitate mediation as a means of resolving disputes concerning public processions;

c) To keep itself generally informed as to the conduct of public processions and protest meetings;

d) To keep under review and make such recommendations as it thinks fit to the Secretary of State concerning, the operation of the Act.

In accordance with the Act the Commission may:

a) Facilitate mediation between parties to particular disputes concerning proposed public processions and take such other steps as appear to the Commission to be appropriate for resolving disputes; and

b) Issue determinations in respect of particular proposed public processions.

The Commission is made up of six Commissioners (including a Chair) appointed by the Secretary of State for Northern Ireland, and a small secretariat team supports the Commission in the delivery of its statutory responsibilities.

The secretariat is a small team of six people responsible for providing advice and support to the Commission. We are a friendly, inclusive and collaborative secretariat keen to make a positive and lasting contribution to NI society by contributing to tackling the issues associated with contentious parades.

The Finance and Administration Manager plays a crucial role in the corporate management of the Commission and will work alongside the Deputy Secretary to ensure the Commission maintains an excellent standard of corporate governance.

We are looking for someone who is a team player, with good communication and organisational skills, and has an eye for detail and accuracy.

Duties And Responsibilities:

The main responsibilities of the role include but are not limited to:

• Managing a small admin team: 1 x Admin Officer and Agency Staff during busy periods and ensuring adequate administrative cover.
• Finance support: processing PCNI daily transactions via Account NI, processing Commissioners T&S and maintaining payment trackers. Assisting Deputy Secretary with internal and external audits, and budget profiling and planning.
• Support to Commissioners meetings: Updating meeting packs and corporate drive as required, taking minutes and ensuring the conference room is prepared in advance of meetings.
• PCNI Devices: Provision of IT and phones for new staff, maintaining a tracker of all PCNI devices. Maintenance of office printers/scanners.
• Premises officer – Ensuring the maintenance of Andras House is kept to the required standard: reporting any issues, liaising with contractors and ensuring the secretariat are aware of maintenance work to the offices. Managing access to PCNI offices: providing access to fobs and the office security system.
• General office duties including maintaining all correspondence trackers including FOIs.

If you have any questions about the role, please reach out to [email removed]

Essential Criteria:

The post holder will need to demonstrate the following in their application and at interview:

• Excellent planning and organisational skills.
• Experience of finance, administration, and records management.
• Excellent interpersonal skills and ability to engage with a range of internal and external stakeholders.
• Ability to use their initiative and work with minimal supervision, managing priorities.
• Experience of using IT applications such as word, excel, and outlook.

Desirable Criteria:

• Experience of using Account NI financial management or similar specialist financial management software.
• Existing CTC level clearance.

Behaviours:

We will assess you against the following Success Profiles behaviours at EO level during the application sift:

• Managing a Quality Service

We will then assess you against the following Success Profiles behaviours at EO level during the interview process:

• Managing a Quality Service
• Communicating and Influencing
• Working Together
• Delivering At Pace

Experience:

Please provide a work history and separate statement of suitability no longer than 750 words outlining how you meet the essential and desirable criteria. Both will be used to assess any demonstrable experience, career history and achievements that are relevant to the role.

Your statement of suitability needs to set out evidence of how your experience meets the requirements set out above. Your layout is entirely your preference; you may choose narrative, bullets, etc. One narrative example may cover the requirements needed. You don’t have to explain the whole process, just what you have done and the skills and experience you have used. Share with us what makes you suited to this role and why. What you can do, the skills you have that are transferable and the life experience or passion you have that are linked to this role.

If you don’t have work-based examples then give examples from school/college, clubs, volunteering or other activities you have been involved in.

You will also be asked to complete a work history, to include previous skills and full employment history. This will not be formally assessed so please put the main evidence of your skills into your personal statement. Your work history will be used to add context to your personal statement.

More information on behaviours and success profiles can be found here.

Please note that in the event of a large number of applications being received we may run the initial sift on the lead behaviour Managing a Quality Service.

Interview:

You will be assessed against the same behaviours at the interview stage and will be asked to provide examples of how you have demonstrated the behaviours.

It may help to use one or more examples of a piece of work you have completed or a situation you have been in and use the WHO or STAR model to explain:

• WHO- What it was? How you approached the work/situation? What the Outcomes were, what did you achieve? or
• STAR- What was the Situation? What were the Tasks? What Action did you take? What were the Results of your actions?

Offer

Once all interviews have been completed, you will be notified of the outcome by email. Offers will be made in strict merit order to the highest scoring candidate first.

The successful candidate will be notified of a start date following successful security checks.

Additional information received after the closing date will not be considered. Failure to provide sufficient information in support of an application prior to the closing date will not be considered as grounds for an appeal if an applicant is not shortlisted for interview.

Security Clearance:

This role requires National Security Vetting given the access to sensitive information afforded by the job role. You can find more information by reviewing the information held in the following links: