Project Coordinator

Excellent opportunity for an experienced Project Coordinator to join a well-established company

Location: Witchford, Ely CB6

Hours: Monday to Friday 08:00 – 17:00

Job Type: Full Time / Permanent (office based)

Salary: Competitive Salary - Negotiable depending on experience

Company Benefits: Company pension scheme through NEST, Employee Assistance Programme (EAP), Private healthcare after six months’ service

About The Company

They are an established commercial and domestic building contractor based in Witchford, Cambridgeshire. They work on a varied range of construction projects throughout Cambridgeshire and the surrounding area. The company is now looking for a highly organised and motivated Project Coordinator to join their busy Projects team.

You will play an important part in the coordination and administration of their construction projects, working closely with their Project Managers, Site Managers, Estimating team, subcontractors, suppliers, clients and professional consultants.

From the handover of a new project through to completion, you will help keep projects organised, information flowing and actions moving forward.

The company are open to applications from experienced administrators and project coordinators, but they would also be very interested to hear from graduates and early-career candidates who have the organisation, communication skills and confidence to develop into the role. A degree is not essential.

Working alongside the Project Managers, you will take responsibility for the day-to-day administration and coordination of a number of live construction projects.

• Setting up and maintaining projects within Procore, our construction project-management system.
• Coordinating project information, drawings, specifications, correspondence and controlled documentation.
• Monitoring project actions, outstanding information and deadlines and following them through to completion.
• Supporting project programmes and forward planning, including subcontractor bookings, material deliveries, hire equipment, inspections and permits.
• Preparing and administering approved supplier, hire and subcontractor purchase orders.
• Coordinating subcontractor documentation including insurance, RAMS and Health & Safety requirements.
• Liaising with clients, architects, consultants, suppliers, subcontractors and our site teams.
• Coordinating Building Control appointments, documentation and project records.
• Monitoring project inspections, forms, site records and other information within Procore and following up missing or overdue information.
• Raising and monitoring project Tasks, RFIs and Instructions.
• Maintaining variation and change-control records.
• Preparing weekly project information and attending regular project review meetings.
• Coordinating O&M information, certificates, warranties and handover documentation as projects approach completion.
• Keeping accurate and comprehensive project records throughout the full project lifecycle.

You will not be expected to make independent technical or contractual decisions. You will work closely with an experienced Project Manager, escalating matters requiring technical, commercial or management decisions.

This role would suit someone who enjoys being busy, likes keeping things organised and gets satisfaction from making sure nothing gets missed.

You will need to be exceptionally organised and comfortable managing several projects, deadlines and competing priorities at the same time.

We are looking for someone who:

• Has excellent organisational and administrative skills.
• Has very strong attention to detail.
• Can prioritise effectively and manage a varied workload.
• Communicates confidently and professionally by telephone, email and in person.
• Provides excellent customer service and enjoys building relationships with different people.
• Is comfortable following up outstanding information and ensuring actions are completed.
• Remains calm and methodical when priorities change or deadlines are approaching.
• Are confident using Microsoft Outlook, Word and Excel.
• Are comfortable learning new software and systems.
• Can work independently while recognising when something needs to be escalated.
• Enjoys working as part of a close-knit team.

Previous experience within construction, property, engineering, project administration or project coordination would be advantageous, but it is not essential.

Experience of Procore would also be useful, although training can be provided.

The company would particularly welcome applications from graduates or early-career candidates looking to build a career within construction and project coordination.

A degree is not a requirement for this position. However, a degree, HND, apprenticeship or other qualification in construction, project management, business, administration or a related subject may be useful.

What matters most is that you can demonstrate excellent organisation, communication, attention to detail, sound judgement and the ability to learn quickly.

This is an excellent opportunity to gain broad exposure to the full lifecycle of construction projects and develop practical experience working alongside an established project and site-management team.

The employer fully supports Equality in Employment. All employment is decided based on qualifications, merit and business need.