Operations and Scheduling Coordinator

Location: Uxbridge
Salary: £30,000
Hours: Monday to Friday, 8am–5pm
Contract: Permanent

We are recruiting for an established business in Uxbridge looking for a confident, resilient and highly organised Operations & Scheduling Coordinator.

This is a busy, varied role requiring someone with proven scheduling experience, excellent administrative skills and the confidence to manage subcontractors and changing priorities.

You'll need to be a strong communicator who can handle challenging situations, think on their feet and ensure everything runs smoothly, even when plans change at the last minute.

• Scheduling and coordinating subcontractors, personnel and resources across multiple jobs.
• Managing bookings, availability and changing schedules.
• Liaising with subcontractors, chasing outstanding actions and ensuring deadlines are met.
• Handling difficult conversations and resolving scheduling conflicts.
• Supporting Project Managers with the coordination of ongoing projects.
• Maintaining accurate job records, schedules and documentation.
• Obtaining quotations, raising purchase orders and assisting with cost queries.
• Arranging travel, accommodation and other logistical requirements.
• Maintaining compliance records and providing general operational and administrative support.

• Previous scheduling or resource coordination experience is essential.
• Strong administrative and organisational skills with excellent attention to detail.
• A confident, assertive personality with the resilience to manage challenging people and situations.
• The ability to prioritise, multitask and remain calm under pressure.
• A proactive, solutions-focused approach with the confidence to take ownership.
• Good Microsoft Office skills and the ability to learn new systems quickly.

Experience coordinating engineers, technicians, contractors or other field-based personnel would be particularly beneficial.

We're looking for someone with a bit of backbone!

You'll be approachable and professional but confident enough to be firm when necessary. You'll enjoy keeping people organised, solving problems and making sure things get done.

You may currently be working as a Scheduling Coordinator, Service Coordinator, Operations Coordinator, Resource Coordinator or Project Coordinator.

If you're an experienced coordinator looking for a varied role where no two days are the same, we'd love to hear from you!

Apply today with your up-to-date CV!

If it's not quite right for you but you know someone perfect, refer them to us and receive a £100 voucher when they're placed and pass their probation period (terms apply). Visit our website for details of our Double the Reward scheme.

Due to the high number of applications, if you have not heard from us within 48 hours, please assume your application has been unsuccessful.

A little more about us:

We are Top Flight Recruitment Ltd (trading as Uxbridge Employment Agency and Windsor Employment Agency) and act as an Employment Agency for permanent recruitment and an Employment Business for temporary and contract recruitment.