Facilities Coordinator

Facilities Coordinator, London

This is a great chance to join a well-established professional services firm, where you’d be a key part of a friendly team that keeps a busy office running.

The role

You’ll look after the day-to-day running of the office and make sure the working environment is always at its best. No two days are the same. You’ll split your time between facilities, front of house and administration, plus some work supporting other business services teams.

What you’ll be doing

Facilities

• Walking round the office and meeting rooms each day and fixing problems quickly
• Being the go-to contact for staff, contractors and the building’s managing agents
• Managing health and safety, including fire drills, fire marshals, first aid supplies, extinguisher checks and workstation assessments
• Reporting faults and arranging repairs and replacements for office equipment and fittings
• Dealing with office contractors and keeping track of supplies
• Managing security and building access, working with the external security provider
• Ordering furniture, arranging redecoration and keeping the office looking its best

Front of house and office support

• Covering reception and front of house when needed
• Booking couriers and taxis
• Processing invoices and expenses
• Printing, binding, archiving and off-site document storage
• Keeping stationery stocked and helping with the library
• Updating website content, including news, events, articles and profiles of new joiners
• Helping find venues for firm events and booking restaurants and private dining
• Managing annual renewals of professional memberships and subscriptions

About you

• You have a real interest in facilities management, whether from previous experience or because you’re keen to build a career in it
• You’re proactive and spot what needs doing without waiting to be asked
• You take pride in giving excellent service and come across as polished and professional
• You’re well organised and can handle competing priorities calmly
• You communicate confidently with everyone, from senior colleagues to contractors and suppliers
• You’re a team player who brings energy and fresh ideas

Interested? Apply now or message me for a confidential conversation.