HR Administrator

Salary: Up to £28,000
Location: Warwick - 5 days in the office

At Volvo Group, we don’t just build trucks, buses, engines, and construction equipment. We build a better tomorrow. Our  People Services Team  in Warwick provides HR, Payroll, and Talent Acquisition support across a wide range of Volvo Group businesses in the UK. This includes Volvo Trucks, Renault Trucks, Volvo Bus, Volvo Penta, Volvo Financial Services, Volvo Construction Equipment, Renault Commercials, and our Group support functions. Together, we keep the business moving and we are now looking for a new team member to join us on that journey.

As our next HR Administrator, you’ll play a vital role in supporting our UK-wide workforce. You'll be the go-to for accurate, timely HR administration that really makes a difference. Whether it’s issuing contracts, managing data in SAP and SuccessFactors, or being that trusted point of contact through our ASK HR system, your work will be essential.

What we can offer you:

• Pension scheme: We offer a matched pension scheme of up to 5% of your salary, with incremental benefits based on length of service, including death in service cover.
• Healthcare: Benefit from access to Bupa cover and Dental insurance.
• Employee Assistance Programme: Take advantage of wellness, mindfulness and counselling services to support your overall wellbeing.
• Generous holiday allowance: Start with 25 days and watch it grow to 30 days with length of service, plus bank holidays
• Maternity and Paternity leave: Maternity leave (6 months full pay, 6 months half pay) and 5 weeks of paternity leave, with 3 weeks flexible to take at any point within two years.
• Discounts on various purchases: Enjoy savings on shopping vouchers, cinema tickets, holidays and travel.

You can learn more about the rewards and benefits of working at Volvo Group here: 

Volvo Group Employee Benefits 

What’s in it for you?

• Proven experience in an administrative role within a fast paced environment
• A natural team player who enjoys working collaboratively and supporting others
• Experience using Excel, including working with raw data, VLOOKUPs, PivotTables, filters, and basic formulas to support accurate reporting.
• Experience with SAP and SuccessFactors would be an advantage
• Comfortable using case management systems such as Ask HR or similar platforms
• Able to manage competing priorities, remain calm under pressure, and consistently deliver accurate, high quality work
• Someone who handles confidential information with care, discretion, and integrity
• A clear communicator with a positive and  solutions-focused mindset

Your Day-to-Day will include:

• Preparing contracts and managing changes to employment terms
• Inputting and maintaining HR data in SuccessFactors and SAP
• Prepare and compile employee data reports, including metrics such as headcount, sickness absence, and turnover rates.
• Provide support to Managers and People & Culture Business Partners in using HR systems and generating reports.
• Helping employees and managers navigate our HR systems
• Provide general HR advice and support through phone, email, and the ASK HR case management system.
• Managing sick notes and supporting the company car process
• Deliver HR administrative support throughout the entire employee lifecycle.
• Support with Fleet car administration 

Ready to join the team? Or want to learn more about Volvo Trucks?

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Volvo Trucks UK and Ireland

All Volvo Group adverts are open for a minimum of 10 working days from the posting date.

We value your data privacy and therefore do not accept applications via mail. 

Who we are and what we believe in 
We are committed to shaping the future landscape of efficient, safe, and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents across the group’s leading brands and entities.

Applying to this job offers you the opportunity to join Volvo Group. Every day, you will be working with some of the sharpest and most creative brains in our field to be able to leave our society in better shape for the next generation. ​We are passionate about what we do, and we thrive on teamwork. ​We are almost 100,000 people united around the world by a culture of care, inclusiveness, and empowerment. 

At Volvo Trucks you will be part of leading the way towards a sustainable transport industry. For nearly a century we have been innovating for people – to make life easier, better and safer. Driving progress is our promise to customers, to the industry and to society. At Volvo Trucks we share a curiosity to learn, we work with passion and we embrace change to stay ahead. Join us, together we move the world we want to live in.