Logistics Coordinator

Job Description

Main Duties:

• Plan, prepare, and coordinate domestic and global freight movements for Heritage, Test Team, Hospitality, Fan Activation
• Liaise with internal departments and stakeholders on critical consignments and shipment requirements.
• Manage the shipping documentation, commercial invoices, ensuring accuracy, secure handling, and compliance with airline, customs, and Known Consignor requirements.
• Maintain compliance with Known Consignor security protocols, associated documentation, and secure packing regulations.
• Liaise with freight forwarders, airlines, couriers, and logistics partners to ensure timely dispatch, transit, and delivery of freight.
• Oversee the preparation and administration of European ATA Carnets, including item listing, valuation accuracy.
• Track shipments from dispatch to delivery, escalating delays or risks and providing proactive updates to internal teams.
• Support non-race shipments including sea freight, air freight, hand-carries, critical spares, and return freight from global events.
• Maintain accurate logistics and customs records, ensuring documentation is audit-ready and aligned with HMRC, CAA, and internal compliance requirements.
• Assist with continuous improvement activities to enhance logistics efficiency, cost control, and customs compliance within the department.
• Assist with the management and inventory of special customs regimes, Temporary Admissions, Customs Warehousing and Inward Processing

Key Accountabilities:

Fulfil all organisational expectations, including but not limited to the following:

• Understand and work in line with Williams Values & Behaviours, encouraging others to do the same.
• Ensure understanding of and compliance with health and safety obligations.
• Maintain personal high standards of behaviour and conduct, being a positive ambassador for the department.
• Ensure you adhere to brand rules and maintain high standards of department presentation.
• Work to quality standards and identify and contribute ways to continuously improve department and personal performance.
• Ensure understanding of cost cap rules and requirements.

Core Competencies:

• Proven experience in logistics role preferably in Motorsports
• Knowledge of customs regulations, import/export procedures, and trade compliance standards.
• Familiarity with customs documentation
• Strong planning and organisational skills
• Excellent attention to detail and organizational skills
• Ability to work independently and collaboratively in a fast-paced environment
• Strong communication skills

Qualifications and Experience Level:

• At least 2 years’ experience in a logistics role
• Experience in motorsport
• Holder of Forklift Licence (Preferred not essential)
• IATA Dangerous Goods
• Known Consignor level 11 (Preferred not essential)

Additional Information

Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.