Secretarial Assistant

OUR VALUES IN ACTION

• Compassion • Kindness • Integrity • Teamwork • Excellence

MEDICAL SECRETARIAL TEAM – SECRETARIAL ASSISTANT

FIXED-TERM, 9 MONTHS MATERNITY LEAVE COVER

PLEASE NOTE: THE SUCCESSFUL CANDIDATE MUST BE ABLE TO WORK ON A FRIDAY BUT THE REMAINING DAYS ARE FLEXIBLE.

To provide a comprehensive, confidential, efficient, and high-quality secretarial and administrative support service to secretaries and medical staff within the Medical Secretarial Team.

You will be required to undertake a wide range of secretarial and administrative duties. You will transcribe confidential patient information using a voice recognition system, in conjunction with other hospital systems.

You should possess the appropriate secretarial/administration qualifications or equivalent/training experience. Knowledge of medical terminology and proficiency with Microsoft Word would be advantageous, as well as excellent keyboard skills.

Whether you’re early in your career or looking to take the next step into a more senior role, NHS Borders offers a supportive environment where you can grow, influence change, and make a real impact.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here. 

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be found here.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form

***PLEASE NOTE: We cannot accept late applications so please ensure your application is submitted early***

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

AI tools like ChatGPT or Copilot can be great for planning and preparing your application—but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you—not an AI tool.