Facilities Co-ordinator

Morosn Edge are seeking a Facilities Co-ordinator to support the day-to-day operation of a busy and complex engineering environment. This is a varied role where you’ll work closely with facilities teams, suppliers and internal stakeholders to ensure workplace services, maintenance activities and procurement processes are delivered efficiently.

Supporting Facilities Management across both hard and soft facilities services, you will help maintain a safe, effective and well-maintained working environment. The role combines day-to-day facilities co-ordination with administration, procurement processing and supplier liaison.

A key part of the role will involve raising and tracking purchase requisitions in SAP S/4HANA, maintaining accurate records and helping ensure that facilities requirements progress through the appropriate procurement and approval processes.

Responsibilities
• Facilities support and co-ordination
• Support Facilities Management in co-ordinating hard services, including building repairs, planned maintenance and servicing of building systems and equipment.
• Support the delivery of soft services, including cleaning, waste management and other workplace services.
• Receive and record facilities requests, track progress and keep colleagues informed.
Liaise with service providers and contractors to arrange visits, access and work schedules with the relevant site authorities.
• Support office moves, workplace improvements and minor refurbishment projects.
Escalate urgent defects, service failures and overdue actions to Facilities Management.
Procurement and financial administration.
• Raise and track purchase requisitions in SAP S/4HANA in accordance with procedures.
• Obtain quotations and supporting information, working with Facilities Management and Procurement team.
• Monitor purchase-order progress, deliveries and outstanding requirements.
• Record receipt of goods and confirmation of completed services within delegated authority.
• Support the resolution of invoice queries and discrepancies with suppliers, Procurement and Finance.
• Maintain expenditure trackers and provide information to support budget monitoring.
• Records, compliance and reporting
• Maintain accurate facilities records, contractor documentation, service reports and maintenance schedules.
• Track inspection dates, servicing requirements and associated actions, escalating upcoming deadlines or gaps.
• Support the preparation of facilities performance reports and information for audits and reviews.
• Handle information in accordance with the organisation and site security requirements.
• Identify opportunities to improve administrative processes and service delivery.

Skill Set

Essential
• Experience in an administrative, co-ordination or business-support role.
• Strong organisational skills, with the ability to manage competing priorities and follow actions through to completion.
• Experience processing purchase requisitions, purchase orders or similar financial administration.
• Good IT skills.
• Accurate record keeping and attention to detail.
• Clear communication skills and confidence working with colleagues, suppliers and contractors.
• A practical, service-focused approach and the ability to work both independently and as part of a team.
• Willingness to learn facilities processes and work within established procurement, safety and security procedures.

Desirable
• Experience using SAP S/4HANA or another SAP procurement system.
• Experience supporting hard and soft facilities services.
• Experience working in an engineering, aviation, defence or other controlled site environment.
• Familiarity with contractor co-ordination, planned maintenance records and facilities helpdesk systems.