Events Assistant

Overview We are looking for a proactive, organised and detail-oriented Events Assistant to join our team and play an important role in supporting the delivery of our exciting global portfolio of high-profile B2B events. Main Duties and Responsibilities

Working primarily alongside the Event Operations Team Lead, you will provide essential administrative and operational support, helping to keep projects organised and ensuring everything runs smoothly behind the scenes. You will also assist with ad hoc tasks across the wider Events Operations team when required.

This is a fantastic opportunity for someone looking to develop their career in events, gain hands on experience and learn from an experienced team while contributing to the delivery of international forums and awards ceremonies.

As we work with clients and suppliers across the globe, fluency in Mandarin, Portuguese, Spanish, French or German would be a distinct advantage.

If you are enthusiastic about events, eager to learn and enjoy working in a fast paced, collaborative B2B environment, we would love to hear from you!

• Assist and shadow the Event Operations Team Lead, providing day to day administrative and operational support.
• Support the planning and delivery of high-profile global events, including forums and awards ceremonies.
• Assist with venue sourcing, production requirements, supplier coordination and event logistics.
• Support onsite event delivery, liaising with venues, production suppliers, photographers and internal teams, as well as assisting with guest registration.
• Help maintain accurate and up to date event attendee databases.
• Manage the Events inbox, responding to enquiries and directing requests where appropriate.
• Assist with the coordination and delivery of internal staff events.
• Conduct venue and supplier research, preparing summaries and recommendations when required.

Why you should apply

• Opportunities to travel and gain exposure to international events.
• Experience working with a diverse range of venues and suppliers across the globe.
• The opportunity to learn, develop and build a career in the events industry.
• Work alongside a diverse, collaborative and growing team.
• Annual summer and winter team celebrations.

Skills, Experience & Personal Attributes

• Previous experience in an events or administrative role, ideally within a fast-paced environment, and/or an events management degree or related qualification.
• Strong written and verbal communication skills, with excellent attention to detail.
• Strong proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint, with the ability to use these tools confidently and effectively in day-to-day tasks.
• The ability to support the coordination of multiple events and projects simultaneously.
• Must be eligible to live and work in the UK and be able to travel internationally without restrictions.
• A genuine enthusiasm for learning, developing and acquiring new skills, with a willingness to take on new challenges.
• A positive, proactive and can-do attitude, with a strong desire to succeed and contribute to the team's success.
• A self-motivated individual who is confident working independently, taking ownership of tasks and using their initiative when required.
• The ability to remain calm, focused and adaptable when working in a fast paced, high-pressure environment.
• Strong interpersonal skills, with the confidence to engage professionally and build meaningful relationships with colleagues, clients and suppliers.
• A flexible and adaptable approach to working hours, including occasional earlier starts or later finishes to support the delivery of events.

Equal Opportunity Statement

We are committed to fostering and promoting an inclusive professional environment for all of our employees, and we are proud to be an equal opportunity employer. Diversity and inclusion are integral values of Chambers and Partners and are key in our culture. We are committed to providing equal employment opportunities for all qualified individuals regardless of age, disability, race, sex, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. This commitment applies across all of our employment policies and practices, from recruiting and hiring to training and career development. We support our employees through our internal INSPIRE committee with Executive Sponsors, Chairs and Ambassadors throughout the business promoting knowledge and effecting change.

Applicants who identify as Disabled and/or Neurodiverse will be entitled to an interview if they meet the minimum criteria as specified in the Job Description, additionally we will offer reasonable adjustments to those who require them. Some examples of reasonable adjustments are extra time in assessments, video interviews to combat travel-based issues and advice on expected interview topics/questions.

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