Contracts Administrator

Role: Contracts Administrator
Contract: 12-week temp-to-perm contract
Hours: Monday to Thursday 9.00am – 5.00pm / Friday 9.00am – 3.00pm
Pay: £13.00-£14.00 per hour
Location: Horsham
Requirements: Must be a driver and have access to a car.
Start: Immediate start

An excellent opportunity has arisen for a Contracts Administrator to join one of our longstanding clients.
This is a fantastic opportunity for an organised and proactive administrator to provide administrative support throughout the contract lifecycle, assisting Contracts Managers with the mobilisation, delivery, monitoring and completion of contracts.

The role will involve managing contract documentation, customer communications, reporting requirements, tender submissions and operational administration to ensure efficient contract delivery.

The Requirements:

• Previous experience in contracts administration, project administration or operational support
• Understanding of contract documentation and reporting requirements
• Strong Microsoft Office skills, particularly Excel and Word
• Excellent organisational and planning skills
• Strong communication and customer service skills
• High level of accuracy and attention to detail
• Ability to prioritise workloads and meet deadlines
• Commercial awareness and problem-solving ability
• Team player with a proactive approach
• Professional, dependable and trustworthy
• Must be a car driver

Desirable Experience & Qualifications:

• Experience supporting tender or bid processes
• Experience using CRM, document management or contract management systems
• Business Administration qualification desirable
• Contract Management or Procurement qualification advantageous
• Equivalent experience considered

The Role:

• Maintain contract records and documentation throughout the contract lifecycle
• Support mobilisation and demobilisation activities
• Prepare contract programmes, schedules and timescales
• Obtain permits, approvals, plans and supporting documentation
• Track contract progress and update project records
• Act as a first point of contact for client enquiries
• Maintain strong working relationships with customers and stakeholders
• Coordinate responses to client requests and information requirements
• Support customer satisfaction initiatives and complaint resolution
• Prepare daily, weekly and monthly contract reports
• Monitor KPI and service level performance
• Assist Contracts Managers in reviewing contract performance
• Produce management information and performance dashboards
• Coordinate tender documentation and submissions
• Gather supporting information from operational teams
• Maintain tender libraries and standard company responses
• Assist in preparing presentations, case studies and supporting evidence
• Maintain contract cost and performance records
• Support invoicing processes and validation of completed works
• Track purchase contract variations
• Assist with budget monitoring and reporting
• Coordinate traffic management, permits and notifications
• Arrange meetings and maintain action logs
• Support scheduling and resource planning activities
• Maintain contract correspondence and filing systems
• Ensure all contract documentation is current and accurately filed
• Maintain version control of contract documents
• Manage electronic and physical contract records
• Ensure retention and archiving requirements are met
• Prepare meeting agendas and minutes
• Answer telephone and email enquiries
• Maintain company databases and management systems
• Provide administrative support to operational teams and undertake ad hoc tasks and duties

If you’re keen to join a team in this Contracts Administrator role and have the relevant administration experience, then please apply below or call Chloe McCausland at Clearline Recruitment on [phone removed] between 8:30am – 5:00pm.