Retail Procurement Assistant

Are you looking to further develop your procurement career and make a real impact in an
exciting, fast-paced and ever-changing environment? If so, Middlesbrough Football Club could be
the opportunity you've been looking for.

We are looking for a full-time Procurement Assistant to join our Retail Team. This is an excellent
opportunity to build on your existing experience, supporting the purchasing, buying and stock
management activities that help keep our retail operation running successfully.
You will work within a fast-paced environment where no two days are the same, and your
contribution will have a visible impact across the organisation. You will play a key role in
coordinating purchases, managing supplier relationships and maintaining effective stock control.
You'll be joining an ambitious organisation at the heart of professional sport, where collaboration,
attention to detail and delivering high-quality products and experiences matter.

You will support the retail department’s buying and administration functions, ensuring the efficient
coordination of procurement activities. Taking responsibility for coordinating buying activities for
both the retail department and wider club operations. You will be responsible for maintaining
supplier records, processing purchase orders and invoices, producing weekly and monthly sales and
stock reports, supporting stock reconciliation, dealing with incoming deliveries and preparing and
performing monthly cycle counting activities.

You will also provide general administrative support to ensure a smooth and effective operation of
the department assisting the Head of Retail where required.

THE ROLE:

• Working closely with the retail Buyer to coordinate all purchases for the retail shop &
wider Club
• Set up & maintain supplier records, liaise with accounts department to ensure all
financial details are correct and adhere to policy and procedures
• Liaise with suppliers and supply product information, including pricing and barcode
information to ensure product arrives at a retail standard
• Working closely with Buyer & Suppliers to track timings for stock delivery and arrange
booking in slots
• Receiving deliveries and booking in stock ensuring accuracy of delivery and reporting any
discrepancies to both Buyer and supplier immediately
• Perform monthly cycle counts and liaise with external auditor to perform end of year
stock take
• Produce, weekly sales and stock reports identifying flags or potential out-of-stock
situations to Buyers
• Reconcile all stock movements and transfers, invoices and discrepancies
• Work closely with finance to ensure all transactions are reconciled and investigate errors
• Perform other duties as assigned by the Head of Retail

WHAT WE’RE LOOKING FOR:

Essential Experience
• Must have experience in a similar role
• Must have experience working with stock management & procurement systems
• Experience of processing purchase orders, invoices and maintaining accurate records
• Experience liaising with suppliers and internal stakeholders to coordinate purchasing and
deliveries
• Proficient in Excel and computer literate

Desirable Experience
• Previous finance or accounts administration experience.
• Experience producing sales, finance, stock or management reports.

WHAT YOU WILL BRING:

• Strong administrative, organisational and time management skills with ability to work
towards tight deadlines
• Excellent analytical skills with the ability to identify trends, discrepancies and potential
risks
• High level of accuracy and attention to detail
• Proactive approach with the confidence to analyse data to identify trends, discrepancies
and drive improvements
• Strong numerical skills and the ability to reconcile stock and financial information
accurately.
• Excellent communication skills with the ability to build effective working relationships
with suppliers and internal departments.
• Flexible and adaptable approach to changing priorities and business needs.
• Ability to work independently and take ownership of allocated responsibilities