Document Controller

Document Controller
London Hybrid - 3 to 4 Days in the Office
£45,000 to £50,000
 
A leading renewable energy business is looking for a Document Controller to join its Project Controls team, playing a key role in managing project documentation across a growing portfolio of energy projects.
 
Purpose
 
You'll be responsible for maintaining project documents, ensuring accurate information is distributed across the organisation on time, and managing the project document control system / EDMS platform.
 
Key Responsibilities

• Execute document control protocols and procedures as assigned by the Project Controls Manager
• Process incoming and outgoing documents: receipt, classification, registry, distribution, archiving, storage, and retrieval
• Build understanding of project management principles, quality systems, quality plans, and working procedures
• Implement project management and quality elements within the document control function
• Monitor control and check points to ensure procedures are being followed
• Support the development and implementation of document control procedures under the Lead Document Controller or Document Control Manager
• Enforce approved document control procedures across the project organisation, liaising with other teams and participants
• Identify non-conformances and report them for resolution
• Continuously identify opportunities to improve the document control process
• Prepare document status reports as directed
• Support training on document control systems and skills transfer
• Build strong working relationships across project teams and participants
• Mentor and support junior document control staff through on-the-job training
• Stay adaptable in a fast-paced, evolving environment
• Maintain effective working relationships across a diverse global business

What We're Looking For

• Strong written and spoken English
• Minimum 2 years' experience controlling project documents or correspondence on large, complex projects
• Proven experience with document control procedures and protocols
• Familiarity with EDMS or project collaboration tools (e.g. ProArc, SharePoint, LiveLink)
• Experience implementing procedures on live projects
• Understanding of project interfaces across disciplines and systems
• Background in Engineering, Construction, or Resource industries
• Excellent communication skills, comfortable liaising directly with clients and project teams
• Able to work independently under written procedures and instructions
• Strong organisational, analytical, and problem-solving skills
• High attention to detail
• Flexible and willing to travel for training or other purposes
• Desirable: experience preparing document control forms/templates
• Desirable: working knowledge of ISO 9001