Project/ Admin Assistant

Admin / Project Assistant – Maternity Cover Location: Plymouth Start Date: Beginning of December 2026 Working Hours: Monday – Friday, 8:00am – 5:00pm Benefits: On-site parking Salary - £28,089 per annum The Opportunity We are currently recruiting for an organised, proactive and detail-oriented Admin / Project Assistant to join an established construction company based in Plymouth, providing maternity cover on an initial 12 month fixed-term contract. There is potential for the contract to be extended beyond the initial 12 months. Working within a friendly, open plan office alongside a small team of Project Administrators and Coordinators, you will play an important role in supporting the successful delivery of multiple construction projects. This is a varied administrative and coordination role, involving procurement, project documentation, supplier liaison and general project support. You will be a key point of contact between the office, site teams, contractors and suppliers, ensuring everything runs smoothly and projects remain on track. Key Responsibilities * Manage and maintain project and site files, both digitally and in hard copy. * Prepare Health & Safety documentation, including RAMS, COSHH and work permits. * Coordinate procurement of materials, labour and subcontractors. * Raise purchase orders, confirm orders and arrange site deliveries. * Liaise with Site Managers, contractors, suppliers and project teams. * Support Quantity Surveyors and Project Managers with administration. * Monitor project progress and report delays or issues. * Prepare weekly client updates and site progress reports. * Coordinate site requirements, including materials, PPE, welfare and equipment hire. * Process timesheets, receipts, delivery notes and site paperwork. * Check supplier invoices and resolve discrepancies. * Maintain equipment hire records and monitor return dates. * Assist with Operations & Maintenance (O&M) manuals. * Attend meetings, take notes and prepare minutes. * Arrange accommodation and travel for site personnel. * Coordinate site visits, project handovers and archiving. Skills & Experience * Previous administration experience essential. * Project Administration or Coordination experience desirable. * Construction industry experience advantageous. * Procurement experience beneficial. * Confident using Microsoft Office, particularly Excel. * Excellent organisation and time-management skills. * Strong communication and attention to detail. * Ability to manage multiple tasks and meet deadlines. * GCSE Maths and English (Grade A–C or equivalent). Working Hours & Additional Information * Monday to Friday, 8:00am – 5:00pm. * Occasional flexibility may be required to work beyond these hours when necessary. * On-site car parking available. * Friendly, informal open-plan office environment. * Driving licence desirable, as occasional site visits may be required. xjnqpsq Interested? If you have strong administration skills, enjoy working in a busy construction environment and are looking for your next opportunity, we would love to hear from you. Apply today to be considered for an early December start