Customer Experience Assistant

At Oxford Innovation Space, we create and manage inspiring workspaces where ambitious businesses can thrive. With over 35 years of experience and a growing network of innovation centres across the UK and Ireland, we support more than 1,000 occupiers across multiple sectors.

Our centres are more than just buildings –they’re buzzing communities of entrepreneurs, creators, and changemakers. We’re excited to announce a vacancy for a Customer Experience Assistant to join our team and help deliver exceptional service at this state-of-the-art innovation Centre.

More than just a workspace, Vulcan Works is a thriving hub for creative, digital and innovation-led businesses. Combining modern office and coworking space with workshop facilities and on-site business support, it provides an inspiring environment where entrepreneurs and growing companies can connect, collaborate and thrive. Set within a building rich in heritage, Vulcan Works has become a hub for innovation, creativity and business growth.

Find out more about Vulcan Works here:

What You’ll Be Doing

As the first and last point of contact for our customers and guests, you’ll:

• Welcome visitors with warmth and professionalism, creating a positive first impression.
• Manage reception duties, including calls, emails, post, and meeting room bookings.
• Support events and community engagement activities.
• Responsible for daily and monthly social media and marketing updates.
• Keep the Centre running smoothly by maintaining supplies, equipment, and shared spaces.
• Set up and replenish meeting rooms.
• Assist with a variety of customer needs, from booking couriers to recommending local spots.
• Provide backup support to the Centre Manager and Assistant Centre Manager.

Want the full picture? Please see the attached job description for more details on what the role involves.

What You’ll Bring

We’re looking for someone who’s hands-on, people-focused, and proactive. You’ll bring:

• A confident, approachable personality and a natural flair for customer service.
• Strong IT skills and the ability to pick up new systems quickly.
• Solid experience of marketing and/or social media.
• A proactive, can-do attitude and a keen eye for detail.
• Flexibility and a team spirit - ready to pitch in wherever needed.

Why You’ll Love Working Here

We offer more than just a job - we offer a place where you can grow, contribute, and be part of something meaningful. Here’s what you can expect:

Salary: Salary of £26,227.50 per annum

Time off: 25 days’ holiday + bank holidays.

Flexible benefits: Options to swap salary for extra benefits, including additional holiday.

Wellbeing: Wellbeing days, Employee Assistance Programme, and health resources.

Perks: Discounts on high street brands, EV leasing, cycle to work scheme, and more.

Development: Full induction, buddy system, and ongoing learning opportunities.

Culture: A supportive, inclusive team that values your voice and ideas.

Purpose: A chance to make a real difference in the lives of entrepreneurs and growing businesses.

Ready to Apply?

If this sounds like your kind of role, we’d love to hear from you. Click ‘Apply’ to join us as our new Customer Experience Assistant.

Got questions? Reach out - we’re happy to chat.

We’re Committed to Inclusion

We’re building a workplace where everyone feels valued and respected. We welcome applications from people of all backgrounds, experiences, and identities. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply - you might be just the person we’re looking for.

We reserve the right to close the vacancy once we’ve received sufficient applications, so apply early to avoid disappointment.