School Office Administrator

Duties and Responsibilities

The School Office Administrator will:

Manage the administrative and/or finance function within the school, including staff and systems.

To track debts and ensure payments are made in a timely manner following policy and good practice.

Prepare and complete documents and returns in relation to admissions and registration procedures and transfers to other schools.

Ensure attendance, registers and child details are correct and accurate.

Follow up pupil absences through telephone and inboxes and record and update MIS systems.

Provide support on administrative tasks for senior leadership staff, academy council and others.

Provide assistance to the Headteacher when required.

Support the Headteacher and Business Manager in the area of health and safety

Ensure all asset management is up to date

Liaise with other staff, pupils, parents/carers and external agencies

Develop and maintain record and information on digital systems.

Produce, and respond to, correspondence

Contribute to marketing and promotion of the school

Be the first point of contact for visitors and parents - answering queries, resolving problems and making decisions where appropriate or proactively seek out the appropriate person to obtain information and support for parents, ensuring queries are resolved in an appropriate time scale.

To co-ordinate an annual visit from a school photographer and provide best value to parents for this service in consultation with them.

Maintain the school website under the direction of the school business manager and Headteacher.

To maintain social media platforms under the direction of the school business Manager and Headteacher.

To attend any training courses relevant to the post, ensuring continuing, personal and professional development.

Ability to present oneself as a role model to pupils in speech, dress, behaviour and attitude.

• The Post holder may undertake any other duties that are commensurate with the post.
• The post holder has common duties and responsibilities in the areas of:
• Quality Assurance, Communication, Professional Practice, Health & Safety, General Management, Appraisal, Equality & Diversity, Confidentiality and Induction

Health and Safety

• 
  Comply with the requirements of the Health and Safety at Work Regulations
• Take reasonable care for the Health and Safety of yourself and others
• Co-operate with the school in ensuring that Health and Safety responsibilities are carried out
• Ensure documentation is up to date and compliant
• To perform duties in line with Health and Safety and COSHH regulations and take action where hazards are identified, report serious hazards immediately to Head Teacher or other nominated person.

Knowledge and Skills

• Willing to undertake training to enable the post holder to keep abreast of new office and administrative systems and to enable them to continue to develop personally and professionally.
• Reflect upon and seek to improve personal practice.

Supervising and Management

• The post holder will often be required to work without direct supervision.
• Work collaboratively as a professional team, and carry out roles effectively, knowing when to seek help and advice from colleagues.

Key Contact and Relationships

• Daily contact with the Headteacher, staff, children and families. General contact with other school staff and suppliers.
• Have high expectations of all pupils, respecting their social, cultural, linguistic, religious and ethnic backgrounds and being committed to raising their educational achievement.
• Treat pupils consistently with respect.

Safeguarding

• The school is committed to safeguarding and protecting the welfare of children and young people and expects that all staff share this commitment. An enhanced DBS check and other pre-appointment checks will need to be returned prior to commencement of employment.

General

• To act in accordance with data protection and confidentiality requirements.

• To undertake additional tasks as directed by the headteacher or school business manager.