Administration Assistant Level 1

Job Title: Administration Assistant Level 1 

Actual Annual Salary: £22,947 - £25,010 (Based on hours and working weeks) 

Full Time Equivalent Salary: £26,798 - £29,208 (CLF Grade B) Based on Full Time hours, All Year Round.  

Contract Type: Permanent 

Hours: Part-time, 37 hours per week Term Time Only (plus INSET Days) 

Provisional Start Date: 02 November 2026 

Your opportunity to play a key role in supporting the smooth and efficient running of our academy, whilst becoming part of a friendly and dedicated team. 

We are looking for a highly organised and professional Administration Assistant to provide general administrative and clerical support across the academy. Working collaboratively with colleagues, you will help ensure the effective delivery of administrative processes, provide excellent customer service, and contribute positively to the day-to-day operations of the school. 

Working 37 hours per week, term time only plus INSET days, you will support a range of administrative functions including reception duties, maintaining records, responding to enquiries, and assisting with key academy activities. 

About you: 

You will: 

• Hold GCSE English and Maths at Grade C/4 or above (or equivalent qualifications/relevant experience), with strong literacy, numeracy and IT skills, including Microsoft Office. 
• Have experience in an administrative environment, excellent communication and organisational skills, and a commitment to safeguarding, confidentiality and supporting the welfare of children and young people. 
• Be highly organised, with strong planning skills and excellent attention to detail. 
• Have experience of undertaking a range of administrative tasks and be confident using IT systems, including Microsoft Office applications and email. 
• Be able to work both independently and collaboratively within a busy team environment. 
• Demonstrate empathy, professionalism and discretion when dealing with sensitive or confidential information. 
• Have excellent customer service skills and a positive, flexible approach to work. 

What you’ll be doing: 

• Providing general administrative and clerical support to the academy. 
• Supporting reception services, welcoming visitors and responding to telephone, email and face-to-face enquiries. 
• Maintaining accurate records, databases and management information systems. 
• Preparing correspondence, reports, mail merges, meeting notes and other documentation. 
• Supporting the administration of academy activities, events, visits and wider school processes. 
• Ordering and maintaining office supplies and resources. 
• Assisting with filing, photocopying, printing and other routine office duties. 
• Ensuring all administrative work is completed accurately, confidentially and within required timescales. 

Applicants are advised to refer to the full requirements of the role in the attached job description and person specification, prior to submitting an application. 

About The Brook Academy: 

The Brook Academy is a special school in Gloucester with supporting young people with social, emotional and mental health as the primary need for students, and speech, language and communication need as a secondary need. Our mission is to consistently deliver excellent educational experiences for young people aged 11-16, improving their life chances and serving our communities.  

The school community core values are equity, resilience, and togetherness. This drives our reflective practice of making positive impact to meet the need of every child.  

We aim to provide all our students with opportunities for widening participation and strengthening developed relationships to ensure high expectations in their behaviour and attitudes for personal development and achievements in their academic and vocational learning. We aim to empower all our staffing team in their roles to develop high-quality CPD to enable them to carry out their roles faithfully to meet the needs of the school community and trustwide commitment to equity through education. We will be delighted to welcome colleagues inspired by our vision to join us. 

Why work at CLF? 

We are a diverse and inclusive community of 36 academies across five cluster regions in the South West that is committed to excellence and making a positive impact. Our people bring unique perspectives, but we’re all driven by a shared moral purpose and a passion for making a positive impact, whether in a teaching, leadership or support role. We’re proud to foster a culture where everyone can thrive, feel valued, and make a meaningful difference to the lives of others. 

We are an equal opportunity employer and proud to serve a diverse student population and our communities. We strongly believe that representation matters. We particularly encourage applicants from those groups in order to represent the students we serve, as well as wider underrepresented groups including gender, transgender, age disability, sexual orientation or religion. 

We aim to remove any barriers to employment, ensuring everyone can compete on equal terms. Job share, part-time and flexible working opportunities will be considered. 

What we can offer you: 

• Access to a generous pension through the Local Government Pension Scheme (LGPS). 
• Generous annual leave. 
• A comprehensive induction and ongoing commitment to wellbeing and career progression, through a range of training, apprenticeships and in-role/wider-trust development opportunities. 
• Well-being support through an Employee Assistance Programme. 
• Health benefits, including wellness sessions, gym discounts, and flu jabs. 
• A range of generous family leave options, including above industry average occupational maternity pay. 
• Additional benefits like cycle to work scheme, on-site parking plus many more! 

Recruitment timeline: 

Closing Date: 13 September 2026 @11.59pm 

Shortlisting: 14 September 2026 

Interviews: 21 September 2026 

We welcome visits from potential candidates. If you would like to arrange a school visit prior to the closing date, please contact the academy/site directly to arrange a suitable appointment. 

As part of our commitment to Keeping Children Safe in Education (KCSIE), we do not accept CVs, a full education and employment history must be provided through our application form. 

We reserve the right to close this vacancy early, should we receive a high level of interest in the role. Therefore, candidates are advised to apply at their earliest convenience to avoid missing out. 

As a Disability Confident Committed Employer, we are dedicated to equity and inclusion and commit to interviewing applicants with a disability who meet the essential criteria. We aim to provide an inclusive and accessible recruitment process, and support employees throughout their employment. If you have a disability, are neurodivergent, or require any adjustments to support you through the application or interview process please let us know how we can assist.