Facilities Officer

Job summary

We are currently recruiting for a Facilities Officer/Senior Facilities Assistant to work from our HQ in Coventry, Monday–Friday. A full UK driving licence is essential.

In this role, you will play a key part in the coordination and day-to-day running of facilities operations, ensuring services, contracts and compliance activities are delivered effectively. Working closely with the Facilities Manager and wider team, you will support a safe, compliant and well-managed working environment across AHDB sites.

This is a varied and collaborative role, ideal for someone with strong organisational skills, a high attention to detail and experience within a facilities or estates environment. You will be confident managing priorities, working with internal stakeholders and external contractors and supporting continuous improvement across facilities processes.

About AHDB

We are the independent, impartial public body that unlocks success in British agriculture. Funded by a levy from over 100,000 British producers in the beef, lamb, pork, dairy and cereals sectors, we support and champion farmers, growers and processors, often where no one else can or will.

We share the expert, evidence-based research and reports that inform on-farm decision making. We promote British produce to the UK public through domestic marketing campaigns, and we identify and open new global export opportunities to help farm businesses grow.

We help levy payers learn more, sell more and export more to remain sustainable and profitable. Together, we deliver the insights, the influence and the impact that farmers need.

Job description

• Line management of a small Facilities team, ensuring high service standards are maintained, and deputising for the Facilities manager when required
• Overseeing facilities contracts, including cleaning, vending, post and consumables
• Coordinating contractors, ensuring all compliance documentation (RAMS, insurance, certifications) is reviewed and approved prior to work commencing
• Management of departmental purchase orders and associated activity
• Supporting audits by providing documentation and evidence of compliance
• Enabling delivery and monitoring of planned and reactive maintenance across building systems
• Ensuring the effective delivery of statutory compliance across all services, including inspections, servicing and certification
• Assisting with the implementation of health and safety procedures and risk assessments
• Ensuring health and safety practices are adhered to across AHDB buildings
• Playing a key role in reporting activity, including board and leadership updates
• Managing fire marshals, including planning drills and maintaining documentation
• Acting as a key holder and emergency contact as required

Person specification

• Previous experience of working within a facilities, estates or similar environment
• Good understanding of health and safety legislation and compliance requirements
• Experience of coordinating contractors and reviewing compliance documentation (e.g. RAMS, permits)
• Experience of implementing processes, policies or procedures
• Strong organisational skills and attention to detail, able to manage competing demands
• Confident communication skills, with the ability to engage with a range of stakeholders
• Full UK driving licence, with the flexibility to act as a key holder and emergency contact
• IOSH Working Safely or similar health and safety qualification preferred, along with fire warden certificate, although not essential

Benefits

The benefits…

We believe in rewarding our people for their hard work, so we have a great mix of benefits and opportunities to give you the recognition you deserve:

• 35 hours per week, Monday–Friday
• 33 days of annual leave plus one privilege day (inclusive of bank holidays)
• Life assurance cover (4x salary)
• A market-leading defined contribution pension scheme with Legal & General
• Enhanced pay of 20 weeks for maternity, adoption and shared parental leave, subject to length of service
• A paid day each year to volunteer and make a difference in your community
• Comprehensive Employee Assistance Programme
• Excellent training and development opportunities and an agreed development plan
• Recognition awards throughout the year
• Reward Gateway membership – this gives you a huge number of online discounts and savings

Please note that we reserve the right to close the vacancy early should we receive a significant number of suitable applications. For any queries or support with your application, you can contact us at [email removed]

At AHDB, we are committed to developing, maintaining and supporting a culture of equality, diversity and inclusion, to include flexible working opportunities. This applies to both our workforce and the practices we follow.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance (opens in a new window) for more information on appropriate and inappropriate use.

Selection process details

To apply, simply upload your CV and Cover Letter via our careers portal by clicking the ‘Apply’ button on this page. Our hiring managers will review your application, and we’ll be in touch with the outcome shortly after the closing date.

Shortlisted candidates will be invited to an initial interview via MS Teams. If successful, a second-stage face-to-face interview will be held at our HQ in Coventry, Warwickshire, following our competency-based framework.

Please note that we reserve the right to close the vacancy early should we receive a significant number of suitable applications.’)

Feedback will only be provided if you attend an interview or assessment.

Security

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil