Project Administrator

Project Administrator

Location: South West England, Bristol

Job Type: Temporary, Part-Time (3 days per week, Monday, Tuesday & Thursday) – 6 Month Fixed-Term Contract

Industry: Engineering / Aerospace & Defence

Salary: £13.00 - £14.00 per hour

Job Description

We are seeking a proactive and organised Project Administrator to provide essential administrative support to our Engineering Delivery Team. Working across aerospace and defence programmes, you will play a key role in supporting project delivery by coordinating onboarding activities, maintaining project records, and providing day-to-day administrative support to project teams.

This is a part-time opportunity based in our Bristol office, offering an initial six-month fixed-term contract with the potential for extension. We are ideally looking for someone to start at the end of August or early September.

Key Responsibilities

• Support the onboarding process for new starters across the Bristol office, client sites and remote locations.
• Coordinate onboarding documentation, ensuring all paperwork is completed accurately and on time.
• Assist the commercial team with timesheet administration.
• Monitor and coordinate IT equipment for new starters, liaising with internal stakeholders to arrange orders, deliveries and equipment setup.
• Organise site inductions and coordinate with on-site support teams.
• Act as a key point of contact for new starters during their induction and onboarding process.
• Provide contractor care support by responding to queries and directing requests to the appropriate teams.
• Support engineering project teams with day-to-day administrative activities.
• Maintain accurate records and ensure documentation is managed in line with company procedures.
• Build effective working relationships with colleagues, contractors and stakeholders across the business.

Required Qualifications

• Excellent administrative and organisational skills.
• Strong attention to detail with the ability to manage multiple tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Ability to work independently and collaboratively within a team.
• A proactive, adaptable approach with the ability to respond to changing priorities.

Education

• GCSEs (or equivalent) in English and Mathematics.
• Additional qualifications in Business Administration or Project Support are desirable but not essential.

Experience

• Previous experience in an administrative, project support or project coordination role.
• Experience working within a technical or engineering environment is desirable.
• Experience supporting contractors or contingent workforces would be advantageous.
• Experience within the aerospace and defence sector is beneficial but not essential.

Knowledge and Skills

• Strong organisational and time management skills.
• Excellent attention to detail and accuracy.
• Confident using Microsoft Office and learning new systems.
• Ability to communicate effectively with a wide range of stakeholders.
• Strong problem-solving skills with a proactive approach.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Experience within the aerospace and defence sector.
• Experience supporting engineering or technical project teams.
• Knowledge of project administration processes and engineering documentation.
• Familiarity with onboarding processes and contractor management.

Working Conditions

• Based at our Bristol office.
• Temporary, part-time position working three days per week (Monday, Tuesday and Thursday).
• Initial six-month fixed-term contract with the potential for extension.
• Office-based role supporting engineering delivery teams across multiple programmes.
• Professional, collaborative working environment with opportunities to contribute to high-profile aerospace and defence projects.
• Start date: End of August / Early September