MDP- Roster Management Cell

Job summary

The Ministry of Defence Police (MDP) is a civilian police force that protects the UK's Defence community, capabilities and assets. Our Force consists of armed officers, specialist policing roles and professional civilian staff who work seamlessly with the Ministry of Defence, US Visiting Forces, and other policing and security partners. With stations across the United Kingdom, our presence extends from nuclear facilities to military sites and government buildings. Unlike territorial police forces, our jurisdiction and expertise are focused on protecting the critical infrastructure that underpins national security. Our officers and civil servants bring diverse experience and skills to the unique challenges of Defence policing.

This position is advertised at 37 hours per week.

Job description

• Record and maintain sickness records as per direction received from station.
• Enter and maintain officers’ contractual hours with adjustments such as overtime and toil. Direct queries back to location in relation to excessive hours, incorrect rostering practices. Ensure overtime reasons are completed correctly.
• Monitor and maintain courses/training in conjunction with chronicle taking shortfalls/minimum staffing into account.
• Produce shortfall log/spreadsheet and provide to station taking into consideration each different location requirements.
• Monitor and maintain annual leave records.
• Provide direct support and guidance to stations relating to GRS.
• The ability to load and maintain complete roster periods onto GRS. Observe and track to ensure they follow PRG’s and include accurate contractual hours, to the best possible outcome for business requirements, reflecting the goal directed needs of the customer.
• Make amendments to roster to cover short notice sickness, leave and detached duties. Taking into consideration qualification/ability to perform duties and work/life balance following policy, Rules and Guidance and Working Time Regulations.
• Develop and maintain a knowledge of PRG’s (Policy, Rules and Guidance) and WTR’s (Working Time Regulations) and apply to daily rostering practices.
• Deliver training to stations for our Rostering System either face to face or using other communication resources. Adjust permissions and access rights in accordance with level of education and tasking required by role.
• Becoming the key point of contact and developing professional relationships with personnel on station including a range of ranking officers and maintaining with regular communication.
• 5 protected learning days for personal development.

Person specification

• Confident with strong leadership skills
• Analytical and precise when reviewing and maintaining large amounts of data.
• Innovative and creative thinker with a willingness to learn.
• Decisive and disciplined in daily taskings.
• Emotionally intelligent with interpersonal skills able to build professional relationships with ease.
• Ability to multitask between tasks.
• Focus, motivated, self-disciplined and willingness to learn
• Experience with Microsoft packages

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Delivering at Pace
• Making Effective Decisions
• Seeing the Big Picture

Benefits

Alongside your salary of £27,866, Ministry of Defence contributes £8,072 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides (opens in a new window).

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

Please Note:

Where business needs allow, some roles may be suitable for a combination of office and working from home as part of a non-contractual hybrid working arrangement. All office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to site capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD workplace, will also count towards this level of office attendance. Applicants can request further information regarding how this and other flexible working arrangements may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.

• The post does not offer relocation expenses.
• External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
• Expenses incurred for travel to interviews will not be reimbursed.
• Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
• Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Things you need to know

Artificial intelligence

Artificial intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our