Receptionist/Administrator

Element Recruitment are partnering with a well-established business in North Bristol on their search for a Receptionist / Administrator to join their team.

This is a varied and responsible role that combines front-of-house reception duties and office administration support to key areas of the business ensuring the smooth day-to-day operation of the practice and maintaining high standards of client service.

A great role for graduates of A-level leavers looking for their first professional office based role.

Key Responsibilities

• Answer, screen and direct incoming calls, emails and enquiries efficiently.
• Act as the first point of contact for clients, visitors and telephone enquiries, providing a professional and welcoming service.
• Welcome clients and visitors, ensuring a positive front-of-house experience.
• Manage meeting room bookings, prepare refreshments and ensure meeting spaces are presented to a high standard.
• Handle incoming and outgoing post, courier deliveries and general correspondence.
• Maintain the reception area, client spaces and office presentation.
• Coordinate appointment scheduling and diary management.
• Provide day-to-day administrative support to the wider team as required.
• Assist with legal administration, including document preparation, filing and file management on an ad hoc basis.
• Support client onboarding, AML/KYC compliance processes and general compliance administration when required.
• Provide ad hoc assistance with accounts, legal cashiering and financial administration.
• Assist with general office management, facilities coordination and wider business support as needed.

Essential Requirements

• Strong organisational and time management abilities.
• High level of accuracy and attention to detail.
• Good numeracy skills and confidence handling financial information.
• Proficiency in Microsoft Office, including Outlook, Word and Excel.
• Ability to work independently and manage competing priorities.
• Professional, friendly and approachable manner.
• Confident dealing with clients both in person and over the phone.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Apply now!