Operations admin

About the Role

We're looking for a proactive and highly organised Operations Administrator to support day-to-day business operations and help ensure the wider team runs smoothly and efficiently.

This role sits at the heart of the organisation, acting as a central point of coordination across multiple departments. You'll play a key role in maintaining high standards, supporting internal processes, and keeping everything on track behind the scenes.

What You'll Be Doing

Operational & Administrative Support

• Manage and maintain day-to-day administrative processes across the business.
• Keep accurate records, documents, and digital files with strong version control
• Support teams with document preparation, scheduling, and coordination

Meetings & Coordination

• Prepare agendas, take minutes, and track actions through to completion
• Coordinate internal communications to ensure clarity and timeliness
• Act as a key point of contact across teams

Reporting & Insights

• Create and maintain reports to support business decision-making.
• Analyse data trends and present insights to stakeholders
• Maintain tracking systems and ensure data accuracy

Cross-Team Support

• Provide administrative support across departments including finance and operations.
• Assist with invoice processing and accounting queries
• Support company events, projects, and ad-hoc initiatives

Continuous Improvement

• Identify opportunities to improve processes and ways of working.
• Document procedures and implement practical improvements

What We're Looking For

Essential Skills & Experience

• Experience in an administrative, office, or operations support role.
• Strong Microsoft 365 skills (Excel, Word, Outlook, Teams, SharePoint).
• Excellent organisational and time management abilities
• Strong written and verbal communication skills
• Ability to work independently and manage multiple priorities

Desirable

• Experience supporting finance or HR functions
• Experience working in a fast-paced or cross-functional environment

Who You Are

• Highly organised with strong attention to detail
• Proactive, hands-on, and takes ownership of tasks
• A collaborative team player with a positive attitude
• Professional and discreet when handling sensitive information.
• Calm and adaptable when priorities shift

Why Join

• Be at the centre of a growing and collaborative business
• Gain exposure to multiple teams and functions
• Opportunity to develop operational and business skills
• Supportive team culture with room to grow