Bookkeeper

The role of Accounts Assistant is a crucial element in the delivery of services to the firms clients. The Accounts Assistant is responsible for maintaining up to date sales and purchase ledgers, receiving and posting rent and service charge monies, transferring funds, paying contractors, and assisting in providing all financial information that the client may specifically require.

List of Duties:
1. To build working and durable relationships directly with the client as required, and their financial advisors, accountants, and book-keepers

2. Maintain up to date tenancy/proprietor records on the departments
computer system.

3. Maintain up to date sales and purchase ledgers

4. Issue rent demands and service charge demands timeously. Undertake credit control where required. Recharge insurance premiums where required; recharge individual exceptional items where required such as dilapidation charges, penalty charges and so on, ensuring that monies are collected and receipts accounted for.

5. Assist colleagues in organising daily bank payment runs for processing by firms Executive Directors.

6. Receive brought ledger invoices from contractors providing common services, and once authorised by the relevant person to arrange for payment to be remitted to the contractor, with details of the expenditure posted to the correct service charge schedule.

7. Undertake annual reconciliation of each and every service charge account within their portfolio, providing accounts to be signed off by relevant property manager and head of department and once finalised, issue year end certificates/statement of expenditure to tenants/proprietors raising balancing charges or credits as appropriate.

8. Undertake monthly reconciliations of all discrete client accounts within their portfolio and pass to Head of Department for counter signature.

9. Deal with any enquiry received from Tenants/Proprietors regarding their account.
10. Undertake VAT reporting for clients where required, providing summary of VAT inputs and outputs

For further information please contact me directly on [phone removed] or send your CV to me directly

ASA Recruitment is one of Scotland’s largest independent multi-sector recruitment agencies. We specialise in providing effective tailored solutions for permanent, contract and temporary employment requirements for our Clients and Candidates. We are members of the REC and are ISO certified.

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