Assistant Board Secretary

ASAP Start
Contract until March 2026- Possibility of extension

Job Responsibilities

• Assist in the preparation and distribution of board meeting agendas, papers, and minutes, ensuring accuracy and timeliness.
• Support the organisation and administration of board meetings, including logistics and documentation management.
• Maintain and update statutory registers and governance documentation in compliance with legal requirements.
• Coordinate communication between board members, senior management, and external stakeholders.
• Ensure adherence to governance policies and procedures, providing guidance where necessary.
• Assist with the organisation of annual general meetings and other statutory events.
• Support the implementation of governance best practices and continuous improvement initiatives.
• Maintain confidentiality of sensitive information at all times.

Required Skills & Qualifications

• Previous experience in a governance, administrative, or secretarial role, ideally within a public sector or non-profit environment.
• Strong organisational and time-management skills with the ability to prioritise tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and document management systems.
• Knowledge of governance frameworks, statutory requirements, and best practices.
• Attention to detail and high levels of accuracy in documentation and record-keeping.
• Ability to work independently and collaboratively within a team.
• Professional certification in governance or secretarial practice.

If you are a proactive and detail-oriented professional looking to contribute to a reputable organisation committed to good governance, we would love to hear from you.

Brook Street NMR is acting as an Employment Business in relation to this vacancy.