Office Assistant (12 month FTC)

Office Administrator (12 month FTC) Company Overview Taylor Hopkinson have partnered with a leading global renewable energy investor with a strong presence in Japan. The company is committed to advancing the transition to clean energy through strategic investment, development, and long-term asset management across international markets. They are seeking an organised and proactive Office Administrator to support their Tokyo operations. Role Overview We are seeking a highly organised Office Administrator to join our client's dynamic Tokyo team. This role is central to ensuring smooth day-to-day office operations, supporting senior management, coordinating logistics, and fostering an efficient and welcoming working environment. It is well suited to someone with strong OA/EA experience who enjoys being the go-to person in a busy international office. Responsibilities: Administrative & Team Support* Handle general office administration, documentation, scheduling support, basic expense processing, and team requests. Office Operations* Oversee upkeep of shared spaces, prepare meeting rooms, maintain office supplies, and coordinate with external vendors and building services. New Joiner Support* Assist with onboarding and offboarding processes, including document coordination, desk setup, and internal introductions. Travel & Logistics* Support domestic and international travel arrangements, hotel bookings, and related logistics for employees and senior team members. Visitor & Meeting Coordination* Welcome guests, prepare meeting room arrangements, and support internal workshops, team events, and occasional offsite activities. Executive Assistance (Light Support)* Provide basic administrative support to senior leaders, including calendar coordination and preparation of simple materials when required. Requirements: * 2+ years of experience in office administration or EA/OA support; experience in a multinational environment is advantageous.* Strong organisational skills and the ability to manage multiple tasks simultaneously.* Proficiency in Microsoft Office (Word, Excel, PowerPoint).* Fluency in Japanese and English, both written and spoken.* Need to currently have Full working rights in Japan.* A proactive, calm, and service-minded approach to supporting a busy team.* Ability to take initiative, solve problems quickly, and work effectively both independently and collaboratively. Location: * Tokyo, Japan