Administrative Assistant

On behalf our Client, we a recruiting a proactive and efficient Administrative Assistant to provide general administration support to the Facility Management Team and all departments. The successful post holder will contribute to the efficient running of the site by performing administration duties detailed below with a high level of commitment.
 
This is an excellent opportunity for someone who enjoys a varied role within a busy operational environment.
 
Main responsibilities:

• Control stationary stock and prepare stationary orders as and when required
• Ensure printers onsite are working and stocks of consumables are available
• Conduct all hospitality for visitors ensuring meeting rooms have everything they need
• Meet and greet visitors and act as front of house for the site and arrange the PPE
• Ensure that anyone entering the site has completed the required induction
• Assist the Recruitment & Training Administrator with any tasks as required
• Collate work instructions and update the training matrix
• Coordinate occupational health visits and distribution of paperwork
• Coordinate site cleaners
• Updating the vehicle and plant maintenance database & distribute any issues
• Assisting other departments with general administration as required
• Prepare Purchase Requests as required
• Ensure the daily and weekly security reports are completed and distributed
• Create and distribute site zone safety inspection rotas, maintain tracker allocate actions
• Receipting of delivery notes
• Maintain plant timesheets for Operations Lead
• Skips co-ordinate collection/ exchange/ uplifts and maintain registers
• Maintain the IT Store returning any items as required
• Any other administration duties as and when required

Skills / Experience:

• Microsoft Office 365 applications - good level of knowledge required
• Positive and friendly service attitude
• Ability to organise own workload, to work accurately and multitask
• Good organisational skills
• Excellent communication skills both verbally and written, with good people skills
• Team player but also able to work on own initiative
• Customer service background
• Experience providing admin support services
• Previous experience in a manufacturing, engineering or industrial environment would be beneficial but is not essential.

 
The candidate must be prepared for flexible work patterns and able to react to day-to-day changes.


People are our business worldwide
 
Orion Group was founded in 1987 and is now one of the largest, independent, international recruitment companies. We have a network of 200 employees working from 24 offices, delivering a range of services – Talent Acquisition, Recruitment Outsourcing Services, Retained Search, Global Workforce Solutions, Completions & Commissioning and Materials Management – across 68 countries. As a global leader in workforce solutions, we recruit personnel across the Engineering & Technical, Office & Commercial, Scientific and Skilled Trades disciplines, for sectors including Oil & Gas, Life Science, Power & Utilities, Constructions & Infrastructure, Manufacturing and Renewables.