Portfolio Planning Manager

Details

Reference number

321521

Salary

£52,414 – £68,918

£52,414 to £63,517 (National) and £57,631 to £68,918 (London)

Job grade

Grade 7

Contract type

Permanent

Business area

DWP – Corporate Transformation

Type of role

Estates

Working pattern

Flexible working, Full-time, Job share, Part-time

Number of jobs available

1

Contents

Location
About the job
Benefits
Things you need to know
Apply and further information

Location

Birmingham, Blackpool, Cardiff, Glasgow, Leeds, London, Manchester, Newcastle-upon-Tyne, Sheffield

About the job

Job summary

For jobs located in Wales, the ability to speak Welsh is desirable.
From the design and development of policies to the delivery of services supporting work, welfare, pensions and child maintenance, DWP is the Government’s largest department.
People are at the very heart of what we do. We ensure disabled people can live more independent lives; help tackle poverty and homelessness; provide a financial foundation for a secure old age; and support families ensuring children can fulfil their potential.
DWP has the largest commercial estate in government and our team is committed to being smaller, greener and better – helping people to work, grow and thrive. Our estate provides accommodation for colleagues who support millions of daily customer interactions in Jobcentres and Health Assessment centres, back of house offices delivering frontline services and hub sites housing expert functions such as Policy, Finance, Digital and HR
The DWP Estates function ensures the smooth and efficient operation of this network on a day-to-day basis. We manage a private sector supply chain that delivers essential services such as security guarding, maintenance, property and leasehold, construction, cleaning and facilities management. Many of these services are business critical and we cannot safely open our offices without them.
Our ambitions are to:

Transition to a smaller, more affordable, and adaptable estate
Invest in improving DWP’s buildings and infrastructure, conducted mainly through an extensive programme of planned replacement works
Meet our agreed Government Greening Commitments – creating a culture where sustainability is embedded
Expertly deliver cost effective services
Create a professional working culture that is best in class across the Government Property world.

There is no better time to join us as we transform our estate and make our buildings fit for the future.
Helping to Lead the strategy planning processes and analysis for a significant portfolio across the DWP Estate, this role will build on core links between our Real Estate Relationship Managers and our Business Intelligence Teams. It will play link data-driven knowledge and insights with strategic customer insights, channelling these to as part of a wider team to drive forward the Portfolio Strategy Plan.

Job description

Key accountabilities

Analyse business demand, portfolio data and insights available and the wider Government perspective, to provide the strategic portfolio lens to translate and apply this information to shape and form an effective strategic portfolio plan to feed into / and individual site-level business cases
Work within the wider team to manage and optimise the DWP portfolio, and ensure portfolio plans take account of lease events, market opportunities, business requirements, balancing balance business need and ensuring our space meets customer needs, property quality & sustainability, total property cost & VFM and cost efficiency, lifecycle investment, market cycles & supply, utilisation; and are based on strategic knowledge and insights,
Proactively managing risks and identifying solutions, supporting the wider DWP LLM (Landlord/Lease Management) to facilitate the renewal strategies for properties across the portfolio.
Drive evidenced based decision making in the development of the Estates Strategic Portfolio Plan, analyse and accurately interpret data from various sources and data (incl DWP Estates and the wider supplier partner network) to support decisions, in conjunction with the intelligence gathered from our customers to determine our strategic view and optimal use of the estate
Bring together views, perspectives and diverse needs of stakeholders to gain a broad understanding of the issues surrounding activities and plans to enable effective decision making in the context of economic, social, political, environmental and technological developments
Planning and leading project work through to completion of business cases, managing multiple projects at the same time, with an understanding of key milestones and deadlines for project delivery, focusing on necessary outcome/ end date deadlines
Work with the wider Estate Strategy Portfolio planning function to continue to develop metrics to provide effective oversight of the portfolio analysis that enables complex issues to be explained in a way that is easy to understand
Support ongoing co-ordination with wider government working with others in DWP Estates as relevant on the One Public Estate strategy through liaison with GPU (Government Property Unit)/GPA (Government Property Agency), Cabinet Office National Property Controls, other government departments and local authorities for Co-location and MOTO opportunities ensuring their governance requirements are followed
Contributing to departmental level change programme business case development, leading & mentoring others on site level business case development, and supporting in the programme management of multiple estate change projects, ensuring necessary quality and business assurance
Reporting to Leadership and helping to develop and refine reporting and dashboards to facilitate that and other stakeholder engagement.
Contribute to financial oversight of forecasts and budgets relating to change investment across the portfolio.

Person specification

Essential Skills, Knowledge & Experience

Experience within a Real Estate role of undertaking estate appraisal activity, in particular lease events, market opportunities and business requirements
Experience in supporting the development of Estates function strategy and business plans through the analysis of customer insight and data driven decision making.
Experience working with parallel teams developing Estate project, design, and an appreciation of smarter working good practice
Leading, motivating & developing, others the wider strategy planning function, mentoring & upskilling other members of the team
Ability to understand clients business needs and be solution based in approach
Ability to analyse and manipulate data for reporting and create documents and reports including presentations, schedules etc
Confident in holding difficult conversations with stakeholders or senior management
Ability to lead and influence supplier relationships
Work openly & collaboratively, and in an inclusive way

Desirable

Experience of leading estate change projects preferred

Qualifications/professional memberships
Desirable

Holding or working towards RICS (MRICS/FRICS) qualification desirable but not essential where relevant experience can clearly be demonstrated
Strong excel skills and some experience of portfolio modelling are advantages but by no means essential

Behaviours

We’ll assess you against these behaviours during the selection process:

Seeing the Big Picture
Making Effective Decisions
Communicating and Influencing
Delivering at