Administrative Assistant

We have an exciting opportunity to work for a nationally recognised energy business, considered to be the leader in its field. Pay rates from £14 per hour depending on shifts. The role of Administrative Assistant is based in Hook.

We are looking for a highly organized and proactive administrative assistant to anchor the facility’s administrative operations; we offer full support for you to succeed in your role! First Call Contract Services are an employer of choice for candidates from many backgrounds, such as admin, admin assistant, office manager, admin clerk and many more.

Shifts for Administrative Assistant:

• Monday to Friday
• 9am to 5pm

Pay for Administrative Assistant :

• From £14.00 per hour
• Paid weekly

Main Duties of Administrative Assistant :

Factory Fit-Out & Installation Support (Immediate Priority)

• Oversee day-to-day coordination with contractors, sub-contractors, and service providers engaged in the facility fit-out.
• Maintain contractor attendance, work logs, gate passes, and compliance documentation (insurance, safety certificates, ID records).
• Coordinate the inward movement of machinery, equipment, and materials – including scheduling deliveries, verifying against purchase orders/invoices, and ensuring proper receipt and handover.
• Manage inward and outward gate registers, and material movement records.
• Maintain stores and inventory for spares, consumables, tools, and fit-out materials required for installation and commissioning.
• Liaise with procurement, logistics partners, and internal technical teams to ensure timely availability of materials at site.
• Escalate delays, discrepancies, or quality concerns to the Facility Manager promptly.

Office Administration

• Maintain a clean, safe, and organized office and site-office environment.
• Coordinate with housekeeping, security, and pantry services.

Documentation & Record-Keeping

• Maintain physical and digital filing systems for contracts, vendor agreements, invoices, and compliance records.
• Prepare, format, and proofread letters, memos, reports, and internal communications.
• Handle confidential information with discretion and professionalism.

Scheduling & Coordination

• Arrange travel, accommodation, and itineraries for team members and visitors.

Finance & HR Support

• Assist in processing vendor invoices, petty cash, and expense reports.
• Support HR activities including on boarding documentation, attendance, and leave records.
• Coordinate with vendors and service providers for payment follow-ups and compliance documentation.

General Support

• Provide administrative support to senior staff as required.
• Assist with internal events, training sessions, site visits, and audits.
• Take on ad hoc responsibilities to support the facility during its ramp-up phase.

Experience Required

• 2-4 years of experience in an administrative or office support role; prior exposure to a factory, manufacturing, or project/construction-site environment will be a strong advantage.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills in English; regional language proficiency is a plus.

Key Skills and Attributes

• Highly organized with the ability to juggle multiple priorities in a fast-paced environment.
• Comfortable working on a factory site, including coordinating with contractors, drivers, and technical staff.
• Strong attention to detail – especially with documentation, inventory, and vendor records.
• Team-oriented, hands-on, and solution-driven.
• Professional demeanour with the ability to interact confidently with senior leadership, guests, and vendors.
• Willingness to work extended hours during the fit-out phase and in the run-up to the inauguration.

This is a fantastic opportunity for the right candidates to begin a career with a company that offers genuine long-term opportunities and career development.

This job will suit any candidate with experience working at Amazon, Parcelforce, DPD, DHL, or similar employers.