Administrative Assistant

Administrative Assistant Job Type: Full-time, Permanent Location: Marylebone, London Working type: Office-based, 9am-6pm Monday to Friday Salary: £27,000 - £30,000 per annum Our client is a successful independent town planning consultancy led by experts in handling high profile and challenging projects. They have a track record of successfully guiding their clients through the complex UK planning system.This is an exciting opportunity to join an Employee Owned Trust with a friendly, busy and growing team of 40 within the administrative side of the business in a pivotal and varied role with scope to develop skills and career. We are looking for a bright, personable, vibrant and committed person to join us during a period of growth. You will support the Head of Finance and Operations, Board of Directors, Office Manager and wider team across the business. This is a heavily involved role, with scope for the right person to take on more responsibility over time. Key responsibilities include: ● Reception duties: including greeting clients and visitors, answering calls and fielding them accordingly, addressing client questions and team needs to provide a welcoming experience. ● Meeting room management and associated logistics. ● Monitoring and ordering office supplies. ● Provide administrative support across all areas of the business such as office and business operations, HR, finance, marketing and events, and IT. ● Facilitate administrative improvements and developments as the business grows. ● Support the team with time-critical tasks and deliverables by supporting printing, photocopying, digital formatting and binding requests. ● General upkeep of the office, business records and databases. ● Supporting the finance team with monthly invoicing and debt collection. ● Supporting the collation of team expenses and petty cash handling. ● Other administrative work as and when required What we're looking for: ● Prior experience in an office environment (internships, placements or office-based customer service roles also considered) ● Excellent written and spoken English is essential, as the role includes preparing a high standard of professional correspondence and documents where precision of language is critical ● Careful attention to detail with grammatical and numerical accuracy● Strong written and verbal communication skills● Strong organisational skills and the ability to be proactive and prioritise assigned tasks ● Strong IT literacy with confidence in using Microsoft packages ● Proactive problem solving skills ● Professional, courteous and self-motivated ● The ability to work as part of a team ● Willingness to learn and happy to 'pitch in' to support all colleagues where needed ● Self-motivated to grow and develop with the business and contribute to its success What we offer:● Discretionary bonus scheme● 25 days holidays (increasing by 1 day after 3 years' service up to a maximum of 28 days)● Company pension 7% of qualifying earnings● Private health care● Life Insurance● Employee Assistance Program● Wellbeing/gym contribution● Continued professional development *Rates depend on experience and client requirements