Personal Assistant and Team Support

We have an exciting opportunity for a PA to join a global Energy Trading & Commodities company.

About the Role:
• Support for the London-based Head of Integrated Process Risk Controls and Manager of T&S Transformation Program Delivery
• Administration role within the T&S Business.

Purpose & Accountabilities
• Key focus areas:
• Day-to-day systems support.
• Daily administration activities, including:
• Expense processing.
• Travel bookings.
• Events organizing.
• Employment of contractors.
• Raising purchase orders.
• Invoicing.
• Manage diaries.
• Proactively seek opportunities to share learning and collaborate with others.
• Eager to develop self and others, working closely with other PAs in T&S.

Requirements
• Sound administrative and organizational skills.
• Adopt a learner mindset and apply it to all aspects of the role.
• Excellent English language skills, both written and verbal.
• Excellent interpersonal skills:
• Communicate and establish positive relationships at all levels.
• Actively network with peers, the wider RDS, and externally where appropriate.
• Actively seek and provide constructive feedback.                                                                                                                                                            • Provide support for the T&S Admin pool (e.g., for leave, illness, and event planning, with exact dimensions specified in the Job Description).
• Ability to work independently, set priorities, and manage workload while adhering to deadlines:
• Able to prioritize tasks and manage conflicts efficiently and with a positive attitude.
• Maintain resilience under pressure.
• Strong digital literacy:
• Proficient in MS Office Products.
• Familiar with various company online systems.
• Act as SharePoint FSO if required and ensure skills are at the necessary level.
• Continuously seek to upskill.
• Act as access focal point for the section of the secure floor/s.
• Strong advocate for the Group’s aims on IRM, D&I, HSSE, and compliance.
• Stay informed with an internal and external mindset.
• Strong compliance with company’s business principles and Code of Conduct.

Dimensions
• Attend all T&S admin Skillpool meetings you are invited to.
• Actively participate in planning your own work.
• Organize logistics for internal communication events such as Townhalls and webcasts:
• Rooms, materials, selection of medium used (e.g., Teams vs. SHOW).

• Support: Support for the London-based Head of Integrated Process Risk Controls and Manager of T&S Transformation Program Delivery
• Daily Tasks: Handle expense processing, travel bookings, event organizing, contractor employment, raising purchase orders, invoicing, and managing leaders diaries.
• Collaboration: Proactively share learning, collaborate with others, and work closely with other PAs in T&S.

• Administrative Support: Manage daily administrative tasks such as scheduling meetings, handling correspondence, and maintaining records.
• Diary Management: Organize and manage the executive’s calendar, schedule appointments, and ensure they are aware of upcoming commitments.
• Travel Arrangements: Plan and book travel, including flights, accommodation, and transportation.
• Expense Management: Process and manage expense reports, ensuring timely reimbursement and accurate record-keeping.
• Event Coordination: Organize and coordinate events, meetings, and conferences, including logistics and materials preparation.
• Communication: Act as the point of contact between the executive and internal/external stakeholders, handling communications efficiently.
• Document Preparation: Prepare reports, presentations, and other documents as required.
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Task Prioritization: Prioritize and manage multiple tasks effectively, ensuring deadlines are met

With a focus within Energy Trading, Oil & Gas, Financial Markets and Commodities, we offer a transparent Recruitment Service that has proven to be reliable and effective for over 40 years. We are ISO accredited and proud of our excellent TrustPilot Reviews. Your search for a New Contract Assignment or for a New Permanent Job will be in safe hands with Eaglecliff Recruitment. Please telephone for an immediate response or email your CV for a quick response. Eaglecliff Ltd is acting in the capacity of an employment agency for permanent recruitment and an employment business for contractor resourcing.