Facilities Coordinator

A well-regarded and highly successful property firm, with a large portfolio of managed commercial properties across the North West is looking to expand the facilities team with an experienced Facilities Coordinator. The firm is looking for a highly organised Facilities Coordinator with strong administration skills, a proactive and confident approach, with the ability to multitask and manage a varied workload. Previous Facilities administration experience is essential for this position. The successful Facilities Coordinator will play a key role within the facilities department, working alongside the property management team, to ensure the smooth running of the property management and facilities function. Daily tasks will include:

• Acting as the primary contact for maintenance requests and defects, liaising with all parties throughout the process
• Managing and maintaining FM contracts, ensuring all contractors are working effectively
• Arranging maintenance and monitoring progress of works, liaising with contractors and tenants whilst work is completed
• Attending contractor meetings to discuss maintenance and any issues.
• Assisting with the preparation of service charge budgets
• Database management, ensuring the internal database is kept up to date with all maintenance works
• Issuing letters, job sheets, time sheets, and contracts
• Obtaining quotations and raising PO numbers
• Producing reports, emails and correspondence

The role will be extremely busy and varied, and  requires a high calibre, experienced facilities administrator, who ideally holds Level 3 Diploma in Facilities Management. In return, my client can offer a basic salary of c£22-25,000 DOE, plus benefits. For more information about this impressive opportunity to become part of such an accomplished property and facilities team please contact Clare Norman for a completely confidential discussion. Clifton Gray is a specialist property recruitment company. We specialise in placing property professionals within architecture, residential property, and commercial property, from entry level through to senior appointments.   If you are currently working within the property sector, and you would like to hear more about how Clifton Gray can guide you through your next career move, please get in touch.