Property Accounts Assistant

Our client, a leading property consultancy based in Liverpool, currently has an opportunity for a property accounts assistant to work on the Treasury Management portfolio. The main purpose of the team is to pay rent, service charge and insurance along with ad hoc utilities invoices to the Landlords, currently on a monthly basis. The main responsibilities of the role include:

• Monitor dedicated mailbox - printing invoices and tax receipts;
• Code ad hoc invoices (e.g. utility recharges, balancing service charges, insurance);
• Input coded ad hoc invoices for inclusion in monthly Funding Request;
• Deal with queries from Landlords, reverting to the surveyor as necessary;
• Assist with queries from the Client as necessary;
• Check rental and service charge invoices received checking for increases/adjustments;
• Update Tramps with change of Landlord’s bank details, in accordance with RICS guidelines;
• Maintenance of the database for new properties/new agents/Landlords;
• Scan necessary legal information and attach to Tramps system at property level;
• Carry out ‘ticking off process’ on Tramps to ensure all invoices have been received;
• Production of quarterly VAT reports;
• Landlord account reconciliations;
• Process daily bank statements, processing refunds/returned payments;
• Prepare draft Head Lease Charge Raising Reports for approval by Client;
• Prepare Funding Request on monthly basis for Client;
• Process Funding Request receipts to Tramps, highlighting any changes;
• Process monthly payment runs on Sterling and Euro bank accounts;
• Make any necessary payments from Float Account and reconcile;
• Reconcile £ and Euro bank accounts on a monthly basis in line with RICS guidelines;

The candidate will be required to work as part of a two person team and work with the Management Surveyors on all aspects of the portfolio. Experience using  Tramps property management software is beneficial. A good knowledge of excel is essential along with a keen interest in systems. Position is based in the office 5 days per week, 9-5 . Salary £25000 - £26000. Please attach your CV to apply for this exciting property accounts assistant opportunity in Liverpool.