Reprographics / Admin Assistant

Reprographics / School Admin Assistant

Provide Education is seeking an efficient and up to date Secondary Admin and Reprographics Assistant to provide professional and efficient administration support for the academy.
This is a part-time, long-term position requiring a start on Monday 2nd November, working Monday-Thursday, 8am-4pm every week.

The school belongs to an outstanding Multi Academy Trust and has a supportive senior leadership team, making it an excellent environment for staff. The school also offer free parking and access to their cashless canteen.

Main Duties and Responsibilities:

To photocopy materials for staff and students, including internal exam papers, booklets and leaflets as required;
To maintain all reprographics machinery/photocopies in a clean condition, undertaking routine maintenance, dealing with minor problems in accordance with the manufacturer's instructions, and ordering of toners etc.;
To inform teaching/support staff of the most appropriate and cost-effective way of producing printed materials;
To order stationery and general stock as required;
To provide general clerical and administrative support;
To be responsible for displays in the academy;
Liaise with the finance department regarding recharging;
Provide confidential administrative and clerical assistance to the academy, as directed by the PA to the Principal/Office Manager;
Assist with internal and external meeting arrangements, including room and catering booking, preparation of agendas and papers, distribution of appropriate papers, and minute-taking as required;
Assist staff and students who come to the Admin Office;
Undertake filing on a regular basis, ensuring filing systems are kept up to date;
Administer the academy's postal system, ensuring post is recorded appropriately.
Additional Responsibilities

Deal with any immediate problems or emergencies according to the academy's policies and procedures;
Respect confidential issues linked to home/students/teacher/academy work following the Trust's Data Protection and Freedom of Information Policy;
Fire Marshall duties in the case of fire and/or emergency evacuation where applicable;
To comply with the academy's Child Safeguarding Procedures, including regular liaison with the academy's Designated Child Safeguarding Person over any safeguarding issues or concerns;
To always comply with the acade...