Office Manager (Admin Officer)

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Job Reference EPSEDJOBS/1326/13945

Apply for this job Number of Positions: 1 Contract Type: Permanent - Part Time Salary: £18,994 - £20,910 actual (FTE £28,697-£31,573) Working Hours: 28 hours over 4 days, 40 weeks (term time plus INSET days plus 4 additional days in school holidays) Establishment Name and Location: Locks Heath Junior School, Warsash Road, Southampton Closing Date: 20/11/2026 Job Category: Support Local Authority: Hampshire Phase of Education: Primary

Job Introduction

Office Manager

• Closing Date: 20th November 2026 (we reserve the right to close applications early for the right candidate)
• Interview Date(s): TBC based on applications received
• Job Start Date: 4th January 2027 (or earlier if possible)
• Salary Details: Grade D
• Hours of Work: 28 hours over 4 days (term time plus INSET days plus 4 additional days in school holidays)

Join Our Team at Locks Heath Junior School

We are seeking to appoint an enthusiastic, experienced and highly organised Office Manager (Admin Officer) to lead our busy and welcoming school office.

This is an exciting opportunity for a professional who thrives in a fast-paced environment and can provide effective leadership of administrative functions, ensuring the smooth and efficient running of the school's day-to-day operations. As a key member of our support staff team, you will play a central role in supporting school leaders, staff, pupils and families while maintaining the highest standards of customer service, confidentiality and professionalism.

We are looking for someone who:

• Has excellent communication and interpersonal skills.
• Has experience of leading or managing administrative functions.
• Is highly organised, efficient and able to prioritise competing demands.
• Can work independently and use initiative whilst supporting the wider team.
• Is confident using Microsoft Office and Arbor.
• Has strong attention to detail and excellent organisational skills.
• Understands the importance of confidentiality, data protection and safeguarding.
• Is flexible, reliable and able to remain calm under pressure.
• Builds positive relationships with children, families, staff and external agencies.

 

Main Responsibilities

• Managing the day-to-day operation of the school office, leading and supporting administrative staff to ensure an efficient, professional service.
• Acting as the first point of contact for parents, visitors and external agencies.
• Supporting the Headteacher and Senior Leadership Team with administrative and organisational tasks.
• Overseeing pupil records and ensuring the accuracy of school information systems.
• Managing admissions processes, including in-year transfers, Year 3 admissions and Year 7 transfer applications.
• Administering school census returns, Common Transfer Files (CTFs) and pupil data management.
• Organising and coordinating cover, liaising with agencies and maintaining staffing schedules.
• Supporting the administration of exclusions and statutory documentation.
• Coordinating part-time pupil timetables and associated attendance arrangements.
• Organising and administering parents' evening appointments and schedules.
• Coordinating SEN administration, including the preparation and distribution of reports.
• Administering the Free School Meals system and maintaining accurate records.
• Organising educational visits, including trip bookings, coach hire, costings and associated administration.
• Producing management information reports, including milestone data summaries and associated documentation.
• Coordinating staff and parent car park permit applications.
• Managing records retention, archiving and confidential shredding procedures in line with data protection requirements.

 

We Are Looking For Someone Who:

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