Accounts Assistant

Main Responsibilities

To audit, analyse and verify that all revenue transactions are recorded correctly.  Prepare daily and monthly sales reports for management and assist the Finance team in providing sickness and holiday cover.

• Daily Banking and Daily Business

Verify all streams of revenue reviewed by the Night Auditor are correct.  Review the Opera Trial balance and compile the daily sales sheet.  Update Synoptic and Daily Business Report and circulate them daily to management and head office.  Complete daily banking, reconcile credit cards to the credit card automated system, and correct errors.  Verification of revenue from all departments and rectify discrepancies.

• Sales Ledger

Assist the Senior Accounts Assistant with all daily control and reconciliation tasks. This will include help with function billing and revenue distribution.  Utilising the front-of-house system (Opera) to ensure revenue is posted correctly and correct procedures are followed.

• Management Entertaining (Man. Ents)

Ensure the Junior Accounts Assistant is trained and supervised in the production of the daily Man Ents Summary.

• Elite Diners

Ensure the Junior Accounts Assistant maintains consumption by Elite Diners on the Man Ents Summary.

• Gift Vouchers

Assist the Junior Accounts Assistant to ensure all Gift Vouchers are reconciled & controlled and agree to SK Chase, Stripe and other third-party systems.  Issue statements when required and reconcile them back to bank statements/payments.

• Complimentary, House Rooms and PM Accounts

Prepare Comp. rooms report.  Audit all administrative PM folios and lost interface posting charges.

• Management of Voids

Check all voids on a daily basis and maintain a spreadsheet with comments.

• Sundry & Laundry Revenue

Ensure that sundry and laundry Revenues are recorded and that any invoice or expenses related to the revenue is recorded on the summary to show and verify any Admin profit made

• Bank Statement

Daily recording of receipts and deposits from bank statements onto the Bank Rec. Workbook

• Month End

Work with the Finance team to fulfil month-end assignments as requested by the Finance Manager with attention given to those tasks specified on the Month End Checklist.

• Assist in any other duties as requested by the Finance Manager, including ad hoc reporting.

At Elite Hotels we have a single minded and unwavering goal to make every visit to our hotels a positive experience that customers feel compelled to talk about.