Office Manager

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Job Reference grayhealth/OP/64/1351

Apply for this job Number of Positions: 1 Contract Type: Permanent Contract Details: Monday to Friday, 37.5 hours per week Salary: £30000 - £35000 Working Hours: 37.5 Location: Alderley Park, Macclesfield Closing Date: 30/10/2026 Job Category: Central Support Region / Division: Central Support Business Unit: Central Support

Job Introduction

Office Manager

Location: Alderley Park, Macclesfield
Salary: £30,000–£35,000
Hours: 37.5 hours per week
Working Pattern: Full-time,

Closing Date:   9th Oct 2026

 

About the Role

Gray Healthcare is recruiting an experienced, positive and proactive Office Manager to support the effective running of our central office in Alderley Park.

 

This is a key role focused on ensuring that the office operates smoothly, professionally and efficiently on a daily basis. You will provide high-quality administrative, coordination and governance support across the organisation, working closely with managers and departments to ensure that systems, processes and records are accurate, organised and effective.

 

This role goes beyond office administration. You will play an important part in supporting office culture, employee experience, compliance, governance meetings, audit preparation and the smooth coordination of key business activities. You will be expected to work with confidentiality, accuracy and attention to detail, contributing to a culture of accountability, continuous improvement and high standards.

 

What You’ll Be Doing

• Ensuring the office runs smoothly and effectively on a daily basis
• Acting as the main point of contact for matters relating to office coordination, office culture and employee experience
• Supporting training, induction and onboarding arrangements linked to the office environment
• Acting as a key point of contact and support for on-site and remote managers
• Overseeing office supplies and ensuring resources are available when needed
• Supporting coordination with IT and internal systems where required
• Providing administrative support to HR, Finance, Operations, Quality, Clinical and wider central teams
• Coordinating meetings, documentation, reports, action plans and relevant papers
• Attending key governance meetings, taking accurate minutes and supporting follow-up actions
• Preparing and distributing documents for internal and external use
• Supporting governance processes, audits, inspections and compliance activity
• Assisting the organisation to prepare for CQC, CIW, ICB and other stakeholder audits or inspections
• Working with external partners, including health and safety support, to maintain compliance for the central office
• Supporting the Senior Information Risk Owner with information governance, data protection and information risk activity
• Liaising with the landlord and relevant parties to support compliance with lease and office requirements
• Handling confidential information appropriately and in line with GDPR and organisational policy
• Completing general administrative tasks including mail, scanning, filing and telephone enquiries
• Supporting accurate record keeping, clear audit trails and effective action tracking
• Identifying opportunities to improve systems, processes and office efficiency
• Responding to enquiries professionally, promptly and positively

 

What We’re Looking For

Essential

• Minimum five years’ experience in an administrative, office management or coordination role
• Experience in health and social care
• Strong organisational, communication and in