Junior EA, Executive Office, Dubai

Are you highly organised, proactive and naturally one step ahead?

Do you enjoy variety and thrive in an environment where no two days look the same?

Can you confidently manage both business and private matters with professionalism, discretion and attention to detail?

Are you someone who enjoys solving problems, building relationships and taking ownership of tasks from start to finish?

Do you bring energy, initiative and a willingness to roll up your sleeves and support wherever needed?

Our client is a leading global investment fund based in Dubai, looking for an outstanding Junior Executive Assistant to support the Executive Assistant to the CEO across a fast-paced and dynamic environment. This is a varied and exciting opportunity offering exposure to senior leadership, private office operations and executive support.

Office based, Monday to Friday 11am – 8pm with flexibility.

What you’ll be doing day to day:

• Supporting the Executive Assistant to the CEO with a wide range of administrative and organisational tasks
• Assisting with calendar management, scheduling and appointment coordination
• Supporting inbox management, follow-ups and administrative organisation
• Preparing documents, trackers, spreadsheets and reports
• Coordinating travel administration and itinerary preparation
• Managing digital and physical filing systems
• Coordinating couriers, deliveries and personal errands
• Supporting the management of private residences and household operations
• Liaising with contractors, suppliers, maintenance teams and service providers
• Coordinating maintenance, repairs, installations and property servicing
• Obtaining quotations and managing supplier relationships
• Assisting with personal shopping, gifting and lifestyle-related requests
• Managing inventories, household items and operational supplies
• Supporting office operations, facilities and hospitality arrangements
• Assisting with events, special projects and ad hoc initiatives
• Following up with vendors and external parties to ensure timely execution and delivery
• Handling confidential and sensitive information with absolute discretion

The skills you need to bring:

• Previous experience as a PA, EA or Team Assistant in a professional or luxury service environment
• Strong attention to detail and high standard
• Ability to manage multiple priorities calmly and efficiently
• Proactive and able to anticipate needs
• Excellent written and verbal communication skills
• A team-player mindset, roll up your sleeves
• Exceptional organisation and time management skills
• Strong MS Office and Outlook skills
• Comfortable working in a fast-paced, high-expectation environment
• Excellent verbal and written English