(App863) Apprentice - Administration Assistant, Placements Administration Level 2

(App863) Apprentice – Administration Assistant, Placements Administration Level 2 App863

Francis Street, Halifax, HX1 3UZ

• Sector Business and Administration
• Duration 12 months
• Wage National Minimum Wage for Apprentices

Description

To provide administrative support within the Placements Employer Engagement Team.  You will be trained and supported to achieve an apprentice qualification whilst in employment over a one-year period.

Employer Description

At Calderdale College, we’re proud to work in partnership with employers across our region, helping to develop the skilled workforce that local businesses need to thrive. By collaborating closely with industry, we ensure our education and training reflect the changing needs of employers and the wider economy.

Roles & Responsibilities

• Act as the first point of contact for all department enquiries
• To assist staff in the day-to-day administration within the Employer Engagement Team
• To maintain effective record systems including input into CRM
• Work within the Engagement team to ensure that relevant and up-to-date information systems are maintained at all times
• Adhere to deadlines
• Undertake photocopying & collation duties as required
• Send / Receive information via email
• Word processing of letters, memos and other documentation as required
• Maintain / setup filing systems
• General data inputting
• Organise resources
• Work flexibly to ensure smooth running within the office
• Minute taking
• Receive and log information
• Book rooms and organise hospitality/refreshments
• Update systems and procedures
• Answer the telephones in a professional manner
• Understand internal & external customer requirements
• Liaise between departments when required
• Maintain confidentiality at all times, effectively disposing of or shredding documentation
• Supporting the organisation and ensuring the smooth running of events
• Archiving and scanning of documentation
• Raising purchase requisitions using the college finance system in line with the College’s purchasing regulations.
• General office duties

Skills Required

• Computer literate with experience of working with Microsoft Office packages
• Experience of working as part of a team to achieve tasks
• Ability to work independently and on initiative with minimum supervision
• Ability to organise and prioritise own workloads to meet deadlines
• Ability to communicate effectively with a wide range of colleagues
• Committed to the principles of inclusivity, equality and diversity and sustainable development.
• Commitment to safeguarding and promoting the welfare of young people and vulnerable adults.
• Commitment to working in accordance with the College’s policies and procedures.
• Must be committed to and uphold the College’s corporate values.

Working Hours

37 hours a week

Working Days

Monday - Friday

Qualifications Required

Grade 4/C or above GCSE English and Maths

Future Prospects

To be discussed on completion

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