Reception & Administration Assistant

Due to a staff retirement, the Diocesan Centre in Brecon is looking for an enthusiastic and experienced Reception & Administration Assistant, providing a professional and efficient reception and administrative service across the diocese.

The Diocesan Centre in Brecon is the primary office of the Swansea & Brecon Diocesan Board of Finance, providing administrative support for the diocese and acting as a central point of contact for clergy, ministry areas and the public. You’ll join the administration team as receptionist, while also taking on a varied range of administrative duties supporting diocesan departments, officers, clergy, and our churches and ministry areas.

Key responsibilities

• Provide reception services as part of the Diocesan Centre administration team — visitor management, a welcoming environment, and handling enquiries by email and telephone.
• Manage email and postal communications, including bulk mailings and distributions.
• Calendar management for remote and in-person diocesan meetings, including scheduling, circulation of meeting information, and room bookings.
• Administer key control and asset register procedures, and maintain office supplies, stock control and invoicing.
• Provide photocopying services for budget holders and external customers.
• Maintain and update database information in line with data protection legislation.
• Provide procurement services for the team.
• Maintain the Diocesan Centre services invoice and recharge database, preparing and distributing quarterly invoices.
• Take minutes, through meeting attendance or transcription of digital recordings.
• Maintain diocesan archive and filing systems, both hard copy and electronic.
• Assist the Office Manager with Health and Safety matters, including routine building checks.
• Provide administrative support for the Diocesan Secretary and other officers, including confidential work.

What We’re Looking For

We’re looking for a confident communicator with an exceptional telephone manner, strong organisational skills, and an eye for detail — someone who can work on their own initiative while keeping complete confidentiality.